New Job Executive Assistant To The Chair In Alberta
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| Executive Assistant to the Chair |
Executive Assistant to the Chair
Company : Jobssummary / Indeed
Salary : $3,979–$5,327 a month
Location : Alberta
Full Description
Job Information
Job Requisition ID: 38765
Ministry: Jobs, Economy and Northern Development
Location: Edmonton, AB
Full or Part-Time: Full-Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Regular
Scope: Limited Competition
Closing Date: March 24, 2023
Classification: Opted Out and Excluded Executive Support 2 (312ESA)
About Us
The Alberta Labour Relations Board is an independent and impartial tribunal responsible for the day to day interpretation and application of Alberta’s labour laws. The Board administers the Labour Relations Code, the Public Service Employee Relations Act, the Police Officers Collective Bargaining Act, and the Public Education Collective Bargaining Act. The Board is also responsible for appeals under Employment Standards and Occupational Health and Safety legislation as well as adjudicating remedies for reprisals under the Public Interest Disclosure (Whistleblower Protection) Act.
Role
Reporting to the Board Chair, the Executive Assistant to the Chair is a member of the Chair's personal staff and is responsible for providing coordination of the day-to-day operation for the adjudicators. The Executive Assistant to the Chair prepares documents related to the adjudication of disputes, including decisions and correspondence, and is tasked with all file administration for the adjudicators. The Executive Assistant to the Chair is also responsible for the timely and accurate data entry of all decision-related information into the Board's database (CRM). The appropriate collection of this information requires the incumbent to contact internal, departmental and client groups to ensure that the information provided is correct and that no historical gaps exist. The Executive Assistant to the Chair must be politically sensitive to diverse sectors in dealing with Board's stakeholders and Board Members, and be aware of possible conflicts. This position deals with complex issues where there may not be established policies and procedures.
The Executive Assistant to the Chair requires superior organizational abilities, excellent proofreading and editing skills, with great attention to detail. The incumbent must have the ability to work well under pressure with time sensitive matters with minimal supervision. This position requires a high degree of work ethic with considerable experience in providing executive support at a senior level thus exceptional communication and interpersonal skills are essential.
Qualifications
Minimum Recruitment Standard: High school diploma and four years of related experience, including:
- Experience drafting, formatting, circulating and handling correspondence and other legal materials
- Experience supporting executive management
- Coordinating calendars, meetings and special events
- Preparing travel arrangements and expense claims
- Managing senior executives’ schedules, including preparing briefing materials or packages for a Deputy Minister’s office or a Minister's office.
Assets:
- Excellent written and verbal communication skills
- Strong knowledge of Microsoft 365, Adobe Acrobat, SharePoint, virtual meeting platforms (e.g., MS Teams, Zoom), GOA systems (e.g., ARTS, 1GX ) and other office software databases (Dreamweaver, WinSCP, CRM)
- Experience working with legislation, internal policy/procedures
- A basic understanding of the collective bargaining process
- Experience with 1GX Finance and Supply Chain processes
Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.
Resume and Cover letter will be used as a screening tool for effective written communication and attention to detail.
APS Competencies
We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
In this role, you will contribute to our team by demonstrating the following behavioral competencies:
- Agility
- Build Collaborative Environments
- Creative Problem Solving
- Develop Networks
- Systems Thinking
Salary
$1,989.44 to $2,663.52 bi-weekly ($51,924.38 - $69,517.87/year)
Notes
This is a permanent, full-time position working 36.25 hours per week, Monday to Friday.
Please note this is an opted out and excluded position.
Please ensure your resume highlights how your previous work experience is related to the qualifications and requirements for this position. Clearly state the employment type (full-time, part-time, casual) and include the month and year for each role identified on your resume.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
The Alberta Public Service is a great place to work!
What we offer:
- Working for the Alberta Public Service –
- Pension plans: Public Service Pension Plan (PSPP) –
- Leadership and mentorship programs
- Professional learning and development
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements
- Research Alberta Public Service Career tools:
The final candidate for this position will be asked to undergo pre-employment checks, including criminal record check.
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.
Resources for applicants:
- Apply for Jobs with the Alberta Public Service:
- Understanding the Alberta Public Service Hiring Process:
- ALIS:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Alba Ngjelo, TAS Administrator at [email protected]
If this competition is closed as per the closing date noted above, please continue to check