New Job Secretary 3 In Nova Scotia

Secretary 3
Secretary 3

Secretary 3

Company : Province of Nova Scotia
Salary : $3,737–$4,133 a month
Location : Nova Scotia

Full Description

Department: Intergovernmental Affairs

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 2/16/2023 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Intergovernmental Affairs is responsible for coordinating and advancing the province's interests with the Government of Canada, other provinces, and foreign governments at the national and sub-national levels. We serve as a central point of contact for the coordination of the province's intergovernmental priorities and protocol requirements, support to the Ministers responsible for Military Relations, Trade and the operation of Government House.

The Canadian Intergovernmental Relations and Corporate Services Division is responsible for coordinating Nova Scotia’s participation in premiers’ forums at regional, provincial-territorial and national levels. In addition, the division looks after corporate policies, business planning, budgeting and operations.

About Our Opportunity

You will work in a highly collaborative and energic environment carrying out the day-to-day administrative functions with minimal direction. Working in a fast paced, continuously evolving environment you are highly adaptable. You will ensure the effective coordination, and efficient operations of the office through your expertise and excellent client services.

IGA is committed to providing an inclusive, respectful, and accessible work environment, where diversity and equity are embraced and encouraged.

This position reports to the Executive Director of Canadian Intergovernmental Relations and Corporate Services.

Primary Accountabilities

A few of your key responsibilities will include:

  • Preparing confidential letters, Ministerial Correspondence, briefing note materials, reports and documentation
  • Routing and prioritizing all incoming mail, inquiries, and correspondence
  • Coordinating the Executive Director’s schedule
  • Answering inquires from the general public, other inter-governmental and intra-governmental departments, and agencies
  • Ensuring constant innovation and administrative process improvements.

Qualifications and Experience

This may be the right opportunity for you if you have successfully completed an office administration program with 4 years of related experience or the equivalent combination of training and experience.

You possess a broad range of knowledge relating to the functions, activities, policies and practices of executive government offices. You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written). You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with minimal supervision in a busy environment. Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel) and efficient office management practices. A high degree of confidentiality, sensitivity, discretion and judgement are essential. You must be able to effectively respond to high volumes of work and work independently with minimal supervision.

You value the concepts of equity, diversity, and inclusion in all areas of your work. You are a self-motivated individual who participates fully in a team environment where ideas and innovation are embraced.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


  • A high school education with 5 years of related experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

Pay Grade: CL 22

Salary Range: $1,868.53 - $2,066.70 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].