New Job Director, Facilities In British Columbia
Company : Jobssummary / Indeed
Salary : Details not provided
Location : British Columbia
Occasional travel between Douglas College’s campuses will be required for this regular, full-time position. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday.
What Douglas Offers
DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.
Accountable to the Associate Vice President, the Director, Facilities actively contributes to success by providing input into the development of strategic and tactical plans to support the College’s goals of enhancing the campus experience and implement environmental sustainability initiatives.
Functional oversight includes developing plans to ensure the College’s current and future needs are met through planning and execution of minor and major renovations, and campus expansion. The Director provides day-to-day leadership and direction with respect to policies, practices, systems and operations of the physical plant, grounds and related services to support the efficient functioning of the campus. Service responsibilities include janitorial, parking and project management. The Director will develop and monitor operational performance metrics for each functional area and service line. To ensure the on-going relevance, efficiency and cost effectiveness of services, target setting, implementation of initiatives and regular reviews of results are expectations for the role.
The position has responsibility to collaborate with the Senior Management Team in preparing long range plans. The Director will ensure that Douglas College’s strategic and financial priorities are furthered within the departmental accountabilities.
Under the general direction from the AVP Facilities & Sustainability, the Director of Facilities provides leadership and expertise in the following areas:
1. Leadership and Administration
- Leads and supervises managers and unionized support staff including recruitment and selection, training, performance planning, evaluating and disciplining where appropriate;
- Provides professional development opportunities and guidance to direct reports to enable them to perform their job duties. Encourages development and continuous improvement in each of the functional areas within the department;
- Contributes to effective employee and labour relations by administering the collective agreement, representing management in the grievance process and consulting with Human Resources regarding collective agreement interpretation, as appropriate;
- Develop and communicate departmental objectives and vision, fostering a climate of problem solving and inclusive leadership; and
- In absence of the AVP, Facilities & Sustainability, may assume responsibility as Acting AVP, as requested.
2. Physical Plant and Projects
- Participates in the renewal of the College’s Campus Master Plan. Lead the development and execution of the Ten Year Campus Plan;
- Develops, implements, and upholds adherence to the College’s financial management policy, procedures and processes to ensure accuracy and quality of financial information. Develops project funding plans within the College’s financial resources;
- Manages and maintains the College’s physical plant and grounds including space planning, renovations, new construction, leasehold improvements and cyclical maintenance, including consultation with users, analysis of specifications, contract documents and construction;
- Leads the successful and on budget completion of all capital projects, including design, developing cost estimates, construction and reporting. Liaises with and prepares reports for the Ministry of Advanced Education and Skills Training (AEST);
- Develops business cases for College and government funding for major expansion, construction, renovations, furnishings and equipment;
- Prepares annual Major and Minor Routine Capital Project Requests and assists with the Annual Five Year Capital Plan for internal approval and submission to AEST. Ensures that the Facilities Condition Index tool (VFA) used by the Provincial Government is kept current and employed in the rationale for making the requests; and
- Develop, manage and maintain shared services at the Coquitlam Campus including ongoing liaison with the City of Coquitlam and the Coquitlam School District.
3. Maintenance and Facility Site Services
- Administers site services at all College campuses and select off-site locations;
- Maintains the inventory of College facilities in accordance with guidelines established by AEST;
- Negotiates and administers College contract services for, cleaning, landscaping and the maintenance of building systems. This includes all functions of contract provision from tendering and selection to monitoring and ongoing evaluation;
- Works with the Director, Safety, Security & Risk Management in leading the recovery from emergency situations in accordance with the College’s Business Continuity Plan; and
- Acts as an Emergency Response resource for the College and being available, on call, 24 hours per day, 7 days per week, in case of emergency.
4. Energy/Environmental Sustainability and Accessibility
- Implements a Facilities sustainability program through progressive practices, energy reduction, and promotion of environmental awareness;
- Develops metrics for the measurement and reporting of Sustainability Plan successes in collaboration with other departments; and
- Ensures universal accessibility is addressed in all projects in support of continuous improvement initiatives.
5. Regulatory Compliance and Risk Management
- Participates in the College’s Risk Management Working Group; proactively identifies and plans ways to mitigate relevant risks;
- Ensures Facilities employees and contractors comply with WorksafeBC regulations, College safety policies as well as any other compliance obligations;
- Consults with the Manager, Contract Administration and Insurance and Manager, Supply Chain in support of College and Government Policies; and
- Appropriately works with sensitive and private information.
6. Policies, Procedures and Administration
- Accountable for developing, administering and managing the systems, policies, and controls necessary to ensure the effective management of the position responsibilities, including the accuracy and quality of information reported to internal and external stakeholders;
- Ensures that standard operating procedures related to the work of the department reflects best practices for efficient and effective business processes and compliance with College policies; and
- Key participant in decisions and the implementation of ERP software maintenance, upgrades, new module implementation, and future replacement projects.
7. Annual Objectives and Financial Management
- Establishes annual performance goals in conjunction with the AVP, Facilities & Sustainability. Reports on progress against those objectives semi-annually and annually; conducts a parallel performance management process with own direct reports;
- Prepares and monitors the department’s annual budget; and
- Ensures efficient use of the College’s financial resources in operational plans and capital projects.
8. Service Orientation
- Develops and maintains a strong service-orientation by ensuring open and effective two-way communication between all departments; and
- Ensures Facilities services are aligned with the College’s Key Values; supports respect, diversity, equity and inclusion on campus.
9. External Relations
- Represents the College, Division or Department, internally or externally, as appropriate. Develops and maintains close and effective working relationships with community (e.g. Cities of New Westminster and Coquitlam) and other external organizations; and
- Participates in post-secondary sector or Provincial working groups and Communities of Practice related to position responsibilities. The Director liaises with the AEST in supporting Provincial objectives.
10. Other related duties
- Plans, manages and undertakes special projects and other initiatives, as assigned; and
- Performs other related duties as required.
To Be Successful in this Role You Will Need
The ideal candidate will possess the following qualifications and experience:
- A Bachelor’s degree in public administration, business management, engineering, architecture, construction, facilities management, business and a professional designation in a related field, or a combination of education and experience;
- Ten years of progressively senior leadership experience in a complex organization;
Ten years of experience in facilities management, construction management (preferably in a post-secondary/educational institutional environment) as well as experience in a unionized environment;
Advanced knowledge of sustainable practices relating to responsibilities within an institutional environment;
Excellent oral and written communications skills with an ability to successfully liaise with local and provincial governments, business, industry, and the community.
Experience with preparing successful business cases for capital projects;
Working knowledge of applicable Building, Fire, and Safety Codes; and
Advanced level of competence with facilities maintenance and project reporting software systems.
Well versed in Enterprise Risk Management frameworks
Knowledge of legislation and regulations related to position responsibilities