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New Job Clerk 3 (Wood Street Centre) In Nova Scotia

Clerk 3 (Wood Street Centre)
Clerk 3 (Wood Street Centre)

Clerk 3 (Wood Street Centre)

Company : Province of Nova Scotia
Salary : $2,946–$3,296 a month
Location : Nova Scotia

Full Description

Department: Community Services

Location: TRURO

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 8/16/2022 (Applications are accepted until 11:59 PM Atlantic Time)

About Us


At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child Youth and Family Support (CYFS), Employment Support (ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support (DSP).


Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff, to achieve desired and shared outcomes for all.


About Our Opportunity


Wood Street Campus is a cornerstone in providing specialized treatment services for children in the care of the Minister of Community Services. We operate 24 hours a day, seven (7) days a week, and are passionate about supporting our youth and enhancing their development into successful young people in the community. The experience of fostering positive outcomes for children is very rewarding and requires a highly motivated and energetic individual!


We’re hiring a Clerk to provide seamless administrative support and a range of clerical functions for the Centre. You’ll work in an engaged and rewarding environment where you have a direct, positive, and long-lasting impact on the lives of many children. When you join our team, you’ll become a member of an Interdisciplinary Team where we all work together to provide diagnostic, assessment, and treatment services, and programming for children in care.


Primary Accountabilities


Work is performed in a fast paced, highly sensitive, confidential environment. This is a perfect opportunity for you if you are attentive to detail, highly meticulous and proficient with Microsoft Suite. As the Clerk, you are a critical support in helping our office run smoothly and a few of your key responsibilities will include:


  • Obtaining quotes for and purchasing goods and services required by the program including specific items for children and youth;
  • Processing and verifying balances and payments related to vendors for program areas;
  • Analyzing invoices and maintaining an accurate filing system for all vendor billing;
  • Maintaining the office petty cash fund;
  • Entering employee work hours in SAP;
  • Assisting Unit Supervisors with work schedules for Youth Workers;
  • Preparing various correspondence; requisition of cheques; reviewing, sorting and distributing mail;
  • Maintaining accurate data and statics, along with preparing statistics and reports from SAP for the Program Managers review; and
  • Responding to inquiries from the public, agencies, and departments.

Qualifications and Experience


You have a minimum of four (4) years of related experience in an office administration and coordination environment.


You have good client service skills and effective organizational and communication skills. You must be organized and detail oriented. Other key qualities of yours include:


  • Multi-tasking and the ability to work with minimal supervision;
  • Ability to thrive in a fast-paced and challenging environment;
  • Sound judgment around confidential, sensitive issues requiring a high degree of tact and diplomacy; and
  • Proficiency with Microsoft Word, Excel, and Outlook.

Assets include a familiarity with SAP, integrated case management systems (ICM) and a general working knowledge of services offered by the Department and other community agencies.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Equivalency


An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:


  • A completed related diploma and two (2) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Benefits


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


You will work in a treatment facility that operates 24 hours a day, seven (7) days a week. You will have direct contact with residents and their families, facility, and child welfare staff, as well as allied regional service providers to carry out required clerical practices and procedures effectively.


Components of the Wood Street facility may be secured. This role requires the completion of repetitive tasks on a regular basis; good hand dexterity for continual phone and computer use is beneficial; and a high level of visual and mental concentration.


Additional Information


In accordance with the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, full vaccination is a condition of employment for this opportunity.


This is a term employment opportunity with an anticipated end date of June 26, 2023. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in.
  • We have forward-thinking policies and strategies.
  • Countless Career Paths.

Pay Grade: CL 18

Salary Range: $1,472.95 - $1,648.03 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:


Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected]