Company : Province of Nova Scotia
Salary : $3,158–$3,534 a month
Location : Nova Scotia
Department: Education & Early Childhood Development
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 8/12/2022 (Applications are accepted until 11:59 PM Atlantic Time)
At Education & Early Childhood Development (EECD) we ensure children in their early years have the support they need for a positive start to school; students in pre-primary to grade 12 receive a quality education, preparing them for what lies ahead; and we work with schools, teachers and others to increase overall student achievement and success.
EECD is working to build an integrated early years system throughout the province that will provide more accessible and comprehensive support for young children and their families.
About Our Opportunity
As the secretary you are the primary contact for the divisions, supporting the Director of Policy and Planning, and their team, as well as the Director of Research, Analytics, and Information Management. In the role you act as a liaison for staff, other government departments (federal, provincial, territorial, and municipal), as well as external stakeholders, in a highly confidential environment. You will utilize project tracking organizational administrative skills to determine deadlines outlined in Project, Business and Education action plans.
This position reports to the Director.
In performing the duties of the position, you will:
- Contribute to the development of administrative work standards.
- Maintain filing and retrieval systems, keeping manuals and reference materials current.
- Compose correspondence on behalf of the Directors.
- Develop and prepare professional presentations and reports on behalf of the Directors.
- Update information for the EECD Website, Business Plan, and Accountability Framework.
- Coordinate meetings, prepare agendas, accurate minutes/notes, ensuring senior leadership decisions are recorded responsibly and in a timely fashion.
- Responsible for greeting and directing visitors of the division.
- Assist with the coordination of the divisions’ budgets, divisional financial transactions ensuring proper financial procedures are followed.
Qualifications and Experience
To be successful in the secretary position, you will have a one-year business course and three years of related experience (such as administrative support/secretarial). An equivalent combination of education and experience will be considered.
You are a self-motivated individual who works well independently, and participates fully in a team environment, you value the concepts of equity, diversity, and inclusion to all areas of your work.
You possess excellent grammar, proofreading, editing, and secretarial skills, as well as demonstrate proficiency in the Microsoft Suite, including web-based sharing software such as Moodle and Google docs. You have strong initiative and good judgement while planning work according to priorities and deadlines. Organization and time management skills are essential to this role. You can exercise professional discretion, establish effective working relationships, confidentiality, tact and diplomacy.
Assets for this position:
- Experience in budget management
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as: Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.
What We Offer
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace, where our employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department specific Flexible working arrangements
Pay Grade: CL 18
Salary Range: $1,579.09 - $1,766.79 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected]