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New Job Administrative Assistant / Executive Assistant In Manitoba

Administrative Assistant / Executive Assistant
Administrative Assistant / Executive Assistant

Administrative Assistant / Executive Assistant

Company : Manitoba Government
Salary : $46,167–$52,578 a year
Location : Manitoba

Full Description

Administrative Assistant / Executive Assistant

AY4 Administrative Assistant

Regular/full-time

Various Departments

Various divisions/branches

Winnipeg MB

Advertisement Number: 39305

Salary(s): AY4 $46,167.00 - $52,578.00 per year

Closing Date: June 19, 2022

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

Preference may be given to internal candidates.

An eligibility list may be established to fill future similar vacancies and will remain in effect until exhausted.

The Manitoba government is recognized as one of the top employers within the province and provides a comprehensive compensation and benefits package for its employees which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity and parental leave, family related leave and a defined pension plan. The Manitoba government is also committed to supporting the development of its employees through training and career development opportunities.

Conditions of Employment:

  • Must be legally entitled to work in Canada

Qualifications:

Essential:

  • Post-secondary education in office administration or related field, with progressive administrative/clerical and secretarial experience or equivalent combination of education or training with extensive progressive administrative/clerical and secretarial experience.
  • Experience providing administrative support to senior or executive level staff.
  • Experience setting up and maintaining files, filing systems and document tracking systems.
  • Excellent written communication skills with ability to draft, proofread and edit various correspondence, including letters, memos, reports and authority seeking documents with strong attention to detail and high degree of accuracy.
  • Excellent verbal communication skills to communicate effectively with the public and staff, over the telephone and in person.
  • Demonstrated organizational and time management skills to effectively manage tight deadlines while maintaining a high degree of accuracy.
  • Strong analytical and problem solving skills.
  • Strong interpersonal skills and ability to work effectively with the public and staff, and build and maintain relationships with internal and external stakeholders.
  • Ability to handle sensitive and confidential information.
  • Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint).
  • Ability to work independently and under minimal supervision.

Desired :
  • Experience supervising staff.

Duties:
The Executive Assistant/Correspondence Secretary provides specialized, confidential administrative support to senior leadership. Working in a fast-paced environment, the incumbent is responsible for receiving general inquiries from the public, coordinating incoming and outgoing correspondence and providing general administrative support to the office. Working with complex filing systems, the incumbent is also responsible for ensuring that files are appropriately maintained to ensure actions and responses are carried out in a timely manner.

Apply to:

Advertisement # 39305
Service Centre 2
Human Resource Services
360-1395 Ellice Avenue
Winnipeg, MB , R3G 3P2
Phone: 204-945-7182
Fax: 204-948-2841

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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