New job Associate Specialist, Administrative Assistant in Ontario

At General Dynamics Land Systems we put our Customers at the centre of everything we do. Our commitment to protect and enable the people who serve drives us to develop products and systems that give them a clear advantage for mission success. We are looking for passionate individuals to help us deliver innovative, unique solutions to our Customers.

Position Description:

• Provide administrative support for the Director of Supply Chain Management and the SCM management team with day to day requirements including coordination of meetings, calendar coordination, special projects, and travel arrangements
• Maintain departmental headcount budget records
• Preparation and coordination of salaried/contractor E-requisitions and personnel moves, including update of organization charts and floor plans and support employee on-boarding
• Departmental travel coordinator including processing of travel expense reports
• Submission of facility and maintenance maximos, field facility inquiries and problem solve issues
• Field day to day departmental administrative inquiries and problem solve issues
• Create & distribute department communications as required
• Process ergonomic assessments, iSupports, and coordinate workstation reconfigurations and cubicle moves
• Responsible for coordinating departmental records management, maintain office supplies, and coordinate interoffice mail / courier
• Process visitor forms and coordinate catering requirements, including the dining voucher program
• SCM payroll point of contact responsible for weekly payroll processing and submissions
• Participate in continuous improvement projects
• Oversee the Employee Recognition Program, spending and approval process
• Liaison with HR, Payroll, Finance and other Administrative Assistants

Position Requirements:

Required Qualifications:

• College diploma in relevant field
• Minimum 1-3 years previous executive administrative experience
• Strong IT skills including advanced skill level in MS Office applications
• Strong organizational, communication and interpersonal skills
• Demonstrated attention to detail
• Strong prioritization and multi-tasking skills
• Ability to work well with minimal supervision
• Ability to maintain confidentiality

General Dynamics Land Systems – Canada is an employment equity employer who values diversity and inclusion. We are committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs.

It is a requirement that General Dynamics Land Systems - Canada be registered with the Canadian Controlled Goods Program and that all of its workforce be security assessed. As such, successful applicants must meet all applicable security requirements, including, but not limited to, the ability to obtain and maintain a Canadian government security clearance to secret level.