New job Administrative Officer in Manitoba

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

An eligibility list may be created to fill similar regular, term, full-time or part-time positions within Manitoba Housing and Renewal Corporation and will remain in effect for 12 months.

The successful candidate will work from one of the Western Region office locations (Brandon or Dauphin). Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

If you are looking for interesting and challenging work, this is a great opportunity to join our team. One of our roles is to promote community development and create opportunities for people to engage in activities that promote well-being and social inclusion where they live. Housing is integral to this process and we strive to safeguard an adequate supply of safe and affordable housing in communities across Manitoba, particularly for those of low and moderate income or those with specialized needs. It is also our role to sustain and improve the condition of existing social housing. For more information, we encourage you to visit our website at: http://www.gov.mb.ca/housing/index.html.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must provide a current satisfactory Criminal Record Check with vulnerable sector search
• Must provide a current and satisfactory Child Abuse and Adult Abuse Registry Check
• Must possess and maintain a valid full stage Manitoba Class 5 Driver's license
• Must be able to travel as required
• Must be able to provide own transportation if required

Qualifications:
Essential:

• Experience in office management including setting up and maintaining office administrative systems, filing, record management systems and operational office requirements
• Experience supervising staff
• Experience with Accounts Receivable
• Experience with Accounts Payable
• Strong leadership skills with the ability to manage change and create a positive work environment
• Effective interpersonal skills with the ability to provide exceptional customer service and build effective relationships with individuals at all levels of the organization and public
• Strong analytical and problem solving skills
• Ability to prioritize a high volume workload to meet deadlines with accuracy and strict attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint),
• Strong verbal communication skills
• Strong written communication skills
• Experience with financial management, budgets, cash flow and variance reporting

• Timekeeping experience

Duties:
The Administrative Officer is responsible for ensuring the management of administrative and financial functions within a Region. Core accountabilities and responsibility include:

• Ensuring the delivery of Accounts Receivable, Accounts Payable and Application Intake
• Assists with the development and forecast of budgets including analysis and variance reporting and for all assigned administrative tasks such as tracking attendance and inventory management
• Monitors and analyzes administrative business process flow and develops and implements administrative tools that contribute to the organization's efficiency and effectiveness
• Responsible for the performance management, attendance management and workload delegation of assigned clerical staff; coordinates human resources planning including staffing submissions; vacation schedules and training plans for all staff and provides central coordination for the orientation of new employees in terms of signing authorities, delegated financial authorities and computer profiles

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions may be grieved and appealed. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.