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LEGAL ASSISTANT 2
LEGAL ASSISTANT 2

LEGAL ASSISTANT 2

Company : City of Toronto
Salary : $32.77–$35.92 an hour
Location : Ontario

Full Description

Job ID: 39016
    Job Category: Legal Services
    Division & Section: Transportation Services, Permits & Enforcement
    Work Location: Metro Hall, 55 John Street
    Job Type & Duration: Full-time, Temporary Vacancy, 18 months
    Hourly Rate: $32.77 - $35.92
    Shift Information: Monday to Friday, 35 hours per week
    Affiliation: L79 Full-time
    Number of Positions Open: 1
    Posting Period: 11-Jul-2023 to 24-Jul-2023


Job Description:

The Legal Assistant is a key member of the Permits and Enforcement Unit team, reporting to and providing support to the Supervisor and staff within the Unit. The incumbent will liaise between other Divisions and stakeholders. In addition, the individual will perform a variety of clerical and administrative functions in support of the Transportation Services Division, Permits and Enforcement Unit.

Major Responsibilities:

  • Provides legal administrative and clerical support services for prosecution purposes related to the enforcement of various Chapters of the Toronto Municipal Code and various by-laws and statutes
  • Types of correspondence, notices of motion, court forms, affidavits, and other court documents
  • Formats documents according to prescribed legal requirements and submits same for review Formats documents and drafts letters for Manager and Supervisor's signature
  • Reviews and processes requests for Court Action
  • Compiles information related to cases, as requested by the Supervisor Organizes evidence, correspondence, and trial briefs
  • Ensures that due dates and limitation dates are diarized and acted upon as required Coordinates the service of legal documents, orders, notices of motion by personnel Forwards document to process server or appropriate legal official upon receipt Inputs data related to charge requests, coordinates and updates files to conclusion
  • Sets up and maintains correspondence, document, and case files and other legal material Requisitions files from other Division and certified copies of decisions and By-laws and other required documents.
  • Arranges for certified title searches and corporate searches as required
  • Responds to inquiries and exchanges information regarding litigation and other legal matters with lawyers, police officials, representatives from other municipalities, and all levels of staff from City departments
  • Prepares DPOs and places and receives orders for MLEO equipment.


Key Qualifications:
Your application must describe your qualifications as they relate to:
  • Post-Secondary education in a discipline pertinent to the job function or equivalent combination of education and experience working in a judiciary, legal and/or enforcement process-type environment.
  • Considerable experience performing various clerical duties, such as filing records, maintaining databases, and accurately formatting, drafting and creating legal documents.
  • Considerable experience with computerized software and data management systems, specifically ICON, Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).


You must also have:
  • Knowledge of relevant policies, in-court procedures, regulations and legislation pertaining to court and prosecutions (i.e., Provincial Offences Act, etc.) with good knowledge of legal and technical terms.
  • Knowledge of Legal Terminology & Phraseology.
  • Knowledge of office systems and procedures, with the ability to identify problems and inefficiencies and to develop effective solutions.
  • Good organizational, problem solving and multi-tasking skills with the ability to plan, assess priorities and perform the work with little supervision.
  • Knowledge of information/records management and records management systems.
  • Excellent interpersonal skills with ability to communicate effectively, both orally and in writing as well as to act as a departmental representative and to liaise with all levels of judiciary, staff, legal profession, public, enforcement agencies and other external contacts.
  • Ability to exercise independent judgement, diplomacy and discretion in dealing with confidential matters.
  • Ability to work flexible and/or varied work hours.
  • Ability to work independently with minimum supervision, prioritize work schedule, complete assigned duties with timelines, and handle multiple projects and priorities.
  • Ability to travel to various City locations.
  • Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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