New Job Clerk-Court & Criminal Record In Ontario

Clerk-Court & Criminal Record
Clerk-Court & Criminal Record

Clerk-Court & Criminal Record

Company : Jobssummary / Indeed
Salary : $26.01–$40.79 an hour
Location : Ontario

Full Description

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Posting Title: Clerk-Court & Criminal Record Department: Court and Criminal Records Status: Regular, Part-Time Salary Range: $26.01 - $40.79 Grade: H5 Open Positions: 2 Job ID: 303917 Additional Info: *** See Below Open Date: 2023-05-03 Close Date: 2023-05-18

Position Summary

Are you an ambitious and highly motivated clerk with experience in court and criminal record keeping? Are you looking to make the next step in your career? If so, apply below and join Peel Regional Police – one of Canada’s most progressive police services!
As a Clerk-Court & Criminal Records within our Court and Criminal department, you will be responsible for performing data entry and clerical duties to maintain records and documentation related to criminal records, summonses and subpoenas; and processing occurrence report requests for Probation & Parole on a rotational basis.


What will your typical day look like? Enters, edits and verifies the final disposition from court documentation, YCJA Review Orders, notice of appeals and superior court indictments in Niche ensuring accuracy including cancelling release orders; identifies and merges duplicate hardcopy criminal file package records. Reports final dispositions to the RCMP by entering and submitting the dispositions using the RCMP Criminal Justice Information Management (CJIM) tool. Forwards weapons prohibitions, peace bonds, Sex Offender Information and Registration Act forms and Child Prohibition orders to CPIC for entry through Niche tasking and to the Offender Management Unit. Searches and retrieves records and documents for the purposes of assigning and entering non-disclosure dates and final dispositions into Niche and in response to requests from Probation & Parole officers; seals records as it relates to the Youth Criminal Justice Act/Criminal Code of Canada. Determines disclosure and redaction of occurrence reports; processes and prepares documents for release in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Youth Criminal Justice Act (YCJA) Provides CPIC personnel with upcoming court dates and status. Processes granted and revoked record suspensions by sealing the appropriate records. Processes deceased files by updating our records and notifying the applicable internal bureaus and external agencies. Processes requests for destruction of fingerprints, photographs and non-conviction information received from members of the public and law firms. Receives court documents (summonses and subpoenas) related to Provincial and Criminal offences from Davis Court, Brampton/Mississauga traffic court and outside police agencies and processes them for service. Prepares documents to be mailed to outside police agencies for service or to return originating documents. Maintains accurate logs for all processed granted and revoked record suspensions, deceased files, destruction requests, incoming/outgoing summonses/subpoenas, and processed occurrence requests for Probation & Parole using spreadsheet computer application software. Prepares and types letters, memos, etc. using word-processing computer application software. Liaises internally with members and externally with police agencies, government agencies, Provincial/Superior Courts and members of the public, etc. related to ongoing and completed criminal matters, service of court documents and occurrence report requests. Liaises with our contracted external vendor related to the service & delivery of court documents in and out of the Region of Peel. Searches and retrieves information and documents from RCMP, CPIC, Ministry of Attorney General, Provincial Court of Canada and members of the public in response to requests, including for occurrence report requests from Probation & Parole Officers. Reconciles invoices and court documents received from the contracted external vendor (summonses and subpoenas). Notifies officers, internally and externally, of the status of the service of court documents through Niche tasking, email or fax. Updates and enters information into Niche occurrences of the service status of court documents. Maintains an up-to-date and accurate filing system. Answers telephone inquiries. Performs additional duties as assigned.


Enough about us, lets talk about you

You are someone with:
A High School Diploma or equivalent, plus additional courses and/or training, or an equivalent combination of education and experience
A minimum of two years of directly related experience required
MS Word-Basic
MS Excel-Basic
MS Outlook
Demonstrated knowledge of CPIC, UCR/Niche required
Demonstrated knowledge of the Document Imaging System preferred
Demonstrated knowledge of ICON preferred
Demonstrated knowledge of occurrence processing procedures
Well developed keyboarding and data entry skills
Effective oral communication and interpersonal skills
Working knowledge of the Municipal Freedom of Information and Protection of Privacy Act, Criminal Code of Canada and the Youth Criminal Justice Act

Applicable Tests

Applicable tests:
Applicants will be required to successfully complete the following tests: MS Excel Filing Grammar Math MS Outlook Spelling Vocabulary MS Word Speed & Accuracy Typing

Additional Information

What we offer
This is a permanent, part-time position, with five (5) hours per day 09:00hrs-14:00hrs (25 hrs/week).
The hourly range for this permanent, part-time position is $26.01 - $40.79 . The salary is complemented with a comprehensive benefit program, including employer-paid Health/Dental and Life Insurance after a six (6) month waiting period; and the OMERS Pension Plan effective upon hire. Remote work is not available for this position.
Peel Regional Police is committed to providing resources and development opportunities for continual growth of staff. This includes (but is not limited to) providing internal opportunities, tuition reimbursement for continuing education, free on-site learning/training programs and providing any required equipment to support the safe and effective delivery of services.
Peel Regional Police is committed to ensuring the health and wellness of its employees and offers many programs and services in support of work-life balance and both personal and professional wellness. From wellness protection for you and your family, to state-of-the-art fitness facilities available to you free of charge, to structured programs to nurture your intellectual, physical and emotional wellness, we’ve got you covered.
About us
Peel Regional Police, the second largest municipal police service in Ontario, polices the cities of Mississauga and Brampton, with a population of almost 1.4 million residents, and Pearson International Airport, which saw an estimated 12.7 million people pass through in 2021. We are committed to our Vision of 'A Safer Community Together'. Everything we do is driven by our Mission, Vision and Values and we pride ourselves in being accountable to our community.
Peel Regional Police is acknowledged as one of Canada’s most progressive police services. A proactive approach to problem-solving, a dedication to professional excellence and a reputation for making the community a better place in which to live and work – these are the hallmarks of Peel Regional Police.
The next step is yours!
Candidates must apply by 10:59 P.M. on Thursday, May 18, 2023.
Shortlisted applicants will be contacted via email. Check your inbox regularly, including junk mail. No agency contact and/or referrals, please.
Applicants in consideration for hire shall be subject to a thorough background investigation that includes, but is not limited to, police checks with local, provincial and out-of-country law enforcement agencies, if required, education credentials, credit and financial inquiries, and personal and work references.