New Job Administrative Assistant In Manitoba

Administrative Assistant
Administrative Assistant

Administrative Assistant

Company : Jobssummary / Indeed
Salary : $48,777–$55,567 a year
Location : Manitoba

Full Description


Administrative Assistant

AY4 Administrative Secretary 4


Department of Consumer Protection and Government Services

Vital Statistics Branch/Consumer Protection Division

Winnipeg MB

Advertisement Number: 41179

Salary(s): AY4 $48,777.00 - $55,567.00 per year

Closing Date: May 28, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to women, Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect until exhausted.

Detailed position descriptions are available upon request.

The Vital Statistics Branch (VSB) registers vital events related to evidence of foundational identity or vital status, and issues certificates that display information from those records.

To be considered for this competition you must submit an application form and resume. Note: Only those who submit the application form and resume will be considered. See below for further instructions.

** Click here to access the application form. **

Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Must be able to provide and maintain a satisfactory Criminal Record Check


  • Experience working as an office administrator and providing administrative support to senior or executive management including managing correspondence, managing calendars, and scheduling and coordinating meetings.
  • Office management experience including developing and maintaining office administrative systems and procedures, paper and electronic filing, document tracking, archiving and records management.
  • Experience working with sensitive and confidential information in a professional manner.
  • Excellent organizational and time management skills with the ability to prioritize and effectively manage tight deadlines.
  • Strong written communication skills with experience proofreading, editing and formatting correspondence and reports with accuracy and attention to detail.
  • Strong verbal communication skills with the ability to communicate effectively and professionally with the public and staff over the telephone and in person.
  • Strong interpersonal skills with the ability to work effectively with a variety of internal and external stakeholders.
  • Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
  • Strong problem solving skills with the ability to work independently and exercise a high level of initiative.

  • Experience using SharePoint
  • Experience using SAP for timekeeping and preparing purchase orders

The incumbent is the Administrative Assistant to the Director who has responsibility for The Vital Statistics Act, The Change of Name Act, The Marriage Act, and disinterment under The Public Health Act, as well as their associated regulations, and complies with relevant provisions respecting information protection (The Freedom of Information and Protection of Privacy Act, and The Personal Health Act). The incumbent will also provide assistance to the Assistant Director. The incumbent handles very confidential materials and must carry out responsibilities with a high degree of independence. The incumbent carries out research to support initiatives and decision papers; handles sensitive and confidential work duties.

Apply to:

Advertisement # 41179
Service Centre 3
Human Resource Services
600-155 Carlton Street
Winnipeg, MB , R3C 3H8
Phone: 204-945-8819
Fax: 204-948-3382

To be considered for this competition you must submit an application form and resume. Note: Only those who submit the application form and resume will be considered. See below for further instructions.

** Click here to access the application form. **

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.