New Job City Councillors’ Assistant In Saskatchewan
City Councillors’ Assistant
Company : City of Saskatoon
Salary : $74,822 - $87,916 a year
Location : Saskatchewan
Full Description
Duties:
- Performs a wide range of senior administrative and confidential support services, as well as projects or assignments for City Councillors.
- As required, receives and determines nature and priority of enquiries received in person and manages change in a fast paced environment by mail/ email and by telephone; composes and issues responses.
- Manages, organizes and coordinates meetings, emails, appointments and schedules as well as arranges travel and accommodation details.
- Processes all incoming mail and takes appropriate action, or redirects to appropriate individuals.
- Acts as a principal contact between various groups and City Councillors.
- Coordinates and maintains an effective and efficient file system.
- Manages and monitors the office operating budget and Councillors communications allowances.
- Prepares appropriate and pertinent background and information for briefing purposes for meetings and events. Conducts general research to support Councillor requests for information and summarizes information into various report formats as required.
- Liaises with City Administration, community and external organizations, and various levels of government to gather and provide information representative of Councillor direction.
- Provides other general administrative duties such as general technology support, editing/formatting documents and processing expense claims.
- Performs other related duties as assigned.
Qualifications:
- Degree in Public or Business Administration or related discipline with a minimum of two years’ progressively responsible related experience OR graduation from a recognized business college in business administration or a related field with four to six years progressively responsible related experience.
- Thorough knowledge of the administration and organization of municipal government and the operation and relationships of City Council and its boards and committees.
- Excellent verbal communication skills including the ability to deal with the public in a professional and courteous manner.
- Excellent written communication skills ensuring accuracy in spelling, grammar and punctuation.
- Excellent computer proficiency using Microsoft Office Suite and Adobe Acrobat, including database and calendar management proficiency.
- Demonstrated strong organizational and multi-tasking skills, including the ability to handle large volumes of work and sensitive timelines.
- Demonstrated ability to conduct research on topics as needed and provide summary reports.
- Demonstrated ability to handle and work with confidential information.
- Demonstrated initiative, resourcefulness and the ability to work independently within established policies and procedures.
CORE COMPETANCIES
- Accountability – Takes personal ownership and responsibility for the quality and timeliness of work commitments and departmental commitments to achieve results. Follows City of Saskatoon guidelines, standards, regulations and principles. Demonstrates reliability and integrity on a daily basis.
- Adaptability – Adapts and responds to new and changing conditions, priorities, technologies and requirements. Embraces change while developing innovative and creative solutions to emerging issues and opportunities. Applies versatility, reasoning and innovativeness in the face of change.
- Collaboration – Demonstrates flexibility in new and changing situations. Works cooperatively and effectively with others to reach a common goal. Gets others excited about and committed to furthering the corporation’s objectives. Participates actively in group activities and fosters a collaborative work environment.
- Embraces Diversity – Is sensitive to cultural and other differences in others and responds accordingly.
- Effective Communication – Expresses and transmits information with consistency and clarity to a variety of audiences (citizens, colleagues, management). Is an active listener and engages the audience to ensure the message is delivered and understood. Creates a positive first impression with confidence and respect.
- Service Orientation – Gives superior service to internal and external customers (citizens, City Councillors, stakeholders, management and colleagues), with a focus on meeting citizen’s needs. Builds value in the work conducted and in results achieved.
Salary:
$74,821.68 to $87,915.84 per annum (2021 rates)