New Job Secretary 2 - Collections Assistant In Nova Scotia

Secretary 2 - Collections Assistant
Secretary 2 - Collections Assistant

Secretary 2 - Collections Assistant

Company : Province of Nova Scotia
Salary : $3,351–$3,750 a month
Location : Nova Scotia

Full Description

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 11-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Nova Scotia Museum is part of the Department of Communities, Culture, Tourism and Heritage. This department supports communities across the province to be welcoming, inclusive, and accessible, providing a great quality of life for Nova Scotians. We value the collective diversity of our natural and cultural heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

For more information visit

About Our Opportunity

Under the general supervision of the Manager of Collections, the Collections Assistant is responsible for supporting administrative and secretarial functions of the Collections Unit. This includes assisting with general requests and public enquiries to the Collections Unit, assisting with museum collections record keeping, and performing typing, filing and correspondence duties. Provides administrative support to the Collections Manager and assists with museum projects, including publishing and enquiries programs. Works as part of the Museum collections team.

This is a Part-Time (50%), Permanent employment opportunity.

About You

To be successful in this role you have experience in a museum environment and are familiar with government workflows and office practices. Experience in Museum collections would be an asset.

Candidates should demonstrate experience in administrative processes, filing, drafting documents and responding to public and stakeholder enquiries. They must have experience working with a range of stakeholders and the ability to work collaboratively with museum Curatorial and collections staff. Experience should include but not be limited to:

  • Strong administrative skills
  • Direct experience working with Museums will be considered an asset.

You possess well-developed organizational and communication skills (both oral and written) and have experience working with relevant administrative computer systems and software. An interpersonal style that promotes cooperation and collaboration in a fast-paced museum environment, and a commitment to public service excellence are required.

Qualifications and Experience

The ideal candidate is friendly, courteous, and outgoing; values teamwork, works well with others and demonstrates tact, listening skills and a positive attitude.

The candidate will possess the following qualifications:
You have completed a one-year business course and have three years of related experience. An equivalent combination of training and experience may be acceptable.

You have advanced skills in MS Office Products, including Outlook, Word, Teams, Excel, and PowerPoint, as well as experience with Adobe Creative Cloud. You have excellent data entry, proofreading and grammatical skills. You are conscientious about and accurate with your work and have well developed prioritization, time management and organizational skills to effectively manage a high volume of competing tasks in a busy office environment.

You are a self-directed learner with excellent problem-solving skills. You take initiative to identify opportunities to improve the way things are done, and are resourceful, flexible, adaptable, and committed to providing timely, quality service to the public.

You have strong communication and interpersonal skills and consistently maintain a respectful, professional, and courteous manner with colleagues and clients. You demonstrate an understanding of, and commitment to, equity, diversity, and inclusion.

Experience working with heritage or cultural organizations is an asset


An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

Pay Grade: CL 18

Salary Range: $1,675.62 - $1,874.80 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].