New Job Scheduling Coordinator In Alberta

Full Description

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If you are committed to public service, enjoy collaborating with others, and have a desire to learn and grow, join The City of Calgary. How can we make Calgary a great place to live in, a good place for work-life balance, and the facilities that operate and provide services?

The City is committed to fostering a respectful, inclusive and equitable workplace which represents the values of equity, equality, diversity, inclusion, and anti-racism. Accommodations are available during the hiring process, upon request.'

As the Scheduling Coordinator, you will be responsible for managing 24/7 schedules of security guards and soldiers to ensure that staffing levels on city sites are maintained. You will create and adjust scheduling rotations, coordinate schedule changes and manage time off requests and overtime in order to guarantee that payroll and invoice verification is up to date.

• On a daily, weekly, and monthly basis, manage the schedules for the on-call security guards and soldiers to ensure necessary staffing levels are met.

• Cover last minute shifts due to sickness, emergencies, and ad hoc changes in event coverage.

• Oversee availability and create monthly schedules for on-call security guards.

• Manage time off requests by ensuring proper coverage and approval are obtained.

• Working collaboratively with the secretary and the lead officer to resolve scheduling issues.

• Communicate with security guards and soldiers regarding schedule changes and needs.

• and track and report on overtime time, call hours, distribution of hours and compliance with collective agreement provisions.

• Within the scheduling software, maintain data integrity to ensure accuracy for payroll and invoicing.

• Ensure scheduling software is up-to-date with personnel information for security operations.

• As a resource for the use of scheduling software.

Qualifications ****

• A 1 year certificate in business administration or a related field and at least 3 years of experience is required.

• The intermediate level of proficiency is required in Microsoft Office (Word, Excel and Outlook).

• Working knowledge of computerized scheduling software systems (for example, TrackTik) will be an asset.

• A level of familiarity and comfort working with contractual language and the interpretation of this language will also be an asset.

• The ability to work in a dynamically changing environment, with a strong background in administrative processes and procedures.

• The ability to deal effectively with conflicts and resolve issues, work accurately and prioritize. )

Pre-employment Requirements

• A security clearance is being conducted, he said.

• The applicants are being evaluated for appropriate skills.

• The successful applicant must provide proof of qualifications.

Union: CUPE Local 38

Business Unit: Corporate Security

Position type: Temporary (up to 18 months) position.

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Working days: This position works 5 days a week.

The work week is 7 days, with one day off.

Working hours per week: standard 35 hour work week.

Audience: Internal/External

By September 20, 2023, apply.

Job ID #: 308386

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