New Job Records And Information Management Coordinator In Manitoba

Records and Information Management Coordinator
Records and Information Management Coordinator

Records and Information Management Coordinator

Company : City of Winnipeg
Salary : Details not provided
Location : Manitoba

Full Description

Under the general direction of the manager, strategic initiatives and project development. Records & Information Management (RIM) Coordinator plans, coordinates, implements and evaluates the department's records and information management support as well as manages systematically related records management services functions.

The RIM Coordinator is responsible for the overall life cycle management of records created and maintained in the Department and for the coordination of access to information and protection of privacy matters within the Department under The The Freedom of Information Act and the Protection of Personal Data Act are passed by the House today. What is their purpose? (FIPPA) and the Personal Health Information Act (PHIA). This includes developing and administering the Department’s records policies, procedures and standards; training and providing guidance to staff on records management and access and privacy matters; and responding to departmental FIPPA requests and supporting Privacy Impact Assessments. This also includes adherence to the City’s overall archives control system (both hard copy and electronic).

RIM Coordinator is also responsible for the overall leadership and operations of the staff engaged in records and information management - including file-managers, related systems and support areas including the Real Estate File-Section and the Central Files section. This includes planning, directing and evaluating the activities of employees to achieve and ensure a high level of service coverage.

As the ** Records and Information Management Coordinator: : ** you will:

  • Manage the records and information management (RIM) program for the department. "
  • Be responsible for the overall leadership and management of the staff in the Records & Information Management unit.
  • Coordinate access to information and protection of privacy in matters relating to the Department of Education (FIPPA & PHIA).
  • As a key member of the leadership team for Strategic Initiatives and the Project Development Branch of the Office of the Deputy Director.

Education qualifications include : )

  • A post-graduate degree in a related discipline (e.g., commerce, public administration, information science) or equivalent combination of education and training is preferred for an Information Science master's degree.

  • The certification in records and information management is an asset.

  • Three (3) years of progressive experience in the field of Records and Information Management, supporting multiple clients with various lines of business in a similar environment.

  • Experience managing and responding to requests for access to information under the Freedom of Information and Protection of Privacy Act (FOIPPA).

  • Experience, including coaching, mentoring and providing feedback.

  • Well developed knowledge of all aspects of a company's operations, including its programs, processes, and systems is preferred.

  • In depth knowledge and ability to assess, advise and/or train on privacy matters in line with The Freedom of Information and Protection of Privacy (FIPPA), Personal Health Information (PHI) Act, and other relevant legislation, policy and by-laws.

  • The knowledge of the AMANDA permit system is an asset.

  • Can carry out the responsibilities of the job with a high degree of confidentiality and professionalism.

  • Ability to consult, manage and work with a variety of people and entities.

  • Ability to interpret laws, policy and by-laws. Working within a defined policy framework.

  • Can provide effective strategic advice to management and staff on RIM, access and privacy issues.

  • Can develop risk-related procedures, processes and standards based on best practices and analysis.

  • Ability to plan and organize work effectively, identifying and solving problems and meeting deadlines.

  • Excellent interpersonal skills, with the ability to establish and maintain effective working relationships with all levels of internal and external stakeholders in a political and public management environment.

  • Effective verbal communication skills are essential to effectively communicate with a variety of internal and external stakeholders.

  • Written communication skills with the ability to prepare various reports and correspondence.

  • IMPORTANT : Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service at application.

Conditions of employment:

  • The successful candidate must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure that the permit remains valid.

  • A satisfactory police information check will be required from the successful candidate, at their expense. To obtain more information about the Police Information check, please visit

  • The successful candidate must obtain certification of certified records manager or information governance professional (IGP) within 24 months of appointment to the position.