New Job Office Manager In Manitoba

Office Manager
Office Manager

Office Manager

Company : ECOSAN Hygiene Ltd.
Salary : From $75,000 a year
Location : Manitoba

Full Description

ECOSAN Hygiene Ltd. and its affiliated group of companies is seeking an OFFICE MANAGER based from our head office in Winnipeg, Manitoba.

This key role will work closely with company leadership and oversee a head office administration team in managing all financial, risk-related functions for ECOSAN Hygiene Ltd. as well as the hospitality company (operating eight hotels across Canada/USA) and property holding company.

Our combined businesses have about 175 employees and generate revenue of about $1.5 million annually (the first business was established in 2004).

Our business websites:

Position duties include complete accountability for:

  • All financial accounting activities, such as invoicing, receivables and payables, are under the direct supervision of a team of administrative assistants who help manage these functions.
  • All payroll functions are performed across multiple payroll platforms, depending on the particular business unit and the oversight of compliance with all employment laws across several provinces and states.
  • All compliance requirements related to employee insurance, workers' compensation, property and business liability insurance. vehicle insurance for business licensing, annual hospitality inspections, etc.
  • Weekly, monthly and annual financial reporting related to various departmental metrics (KPIs) across multiple business units.
  • In relation to financial targets and overall growth of companies, continued support and guidance to senior leadership (general managers, service managers or production managers). )
  • Annual financial reporting in conjunction with an outside accounting firm. '
  • Ongoing research and evaluation of all financial platforms to ensure the best possible, cost-effective systems are in place across our organization.
  • Ongoing relationship with various banks and financial institutions related to day-to-day banking operations (Canada & US). ):
  • Management of IT functions and relationship with the IT company to ensure best practices related to email system, server functionality, data back-ups etc.

Position requirements:

  • Maximum five years of office management experience with minimum $5 million annual revenue, private for-profit enterprise ( preferred).
  • minimum three years leading and coaching others within an administration function. '
  • Experience working within a fast-paced, growing organization and a willingness to work with a positive, entrepreneurial attitude.
  • Experience in managing accounting and payroll functions across multiple provinces/states ( preferred).
  • Experience and competence in providing financial guidance to the owner and management team.
  • The competitive edge, always striving to be the most effective and looking for improvements every day. "
  • Willingness to jump in and learn existing business systems and then reverse engineer them for better and stronger results.


$75,000/year to start.

Based on experience/their training, vacation time is negotiable.

Extended health benefits.

Cell phone allowance.


The position is ideal for someone who has the drive and experience to lead, refine or improve multiple business units' office and financial functions while working strategically with company leaders to deliver the best possible financial and compliance results.

The successful candidate must be a true "self-starter" and look to work with an entrepreneurial owner and a growing company overall.

If you feel that your skills and experience are the best fit for this role, we look forward to hearing from you. We are looking to hire immediately. Thank you."

Job Types: Full-time, Permanent

Salary: $75,000.00 per year for all positions in the company.


  • Casual dress
  • Dental care
  • Extended health care
  • Paid time off
  • Vision care


  • 8 hour shift
  • Day shift
  • Monday to Friday

Application question(s):

  • Do I need to move to Winnipeg for a job? If yes, why?
  • How many years of coaching and training have you done?
  • Do you prefer to work in a very slow, predictable environment (like a bank) or would you like a more dynamic, fast-paced environment in which you can control change and help drive the company? Why?
  • What is the best accounting software for QuickBooks? Why?
  • In thinking about Microsoft Excel, would you say that it is a beginner or intermediate skill in using Excel?
  • How soon should I start my career in this position? How can I get started?
  • What is the accounting experience you have?
  • What is the largest business-to-business ratio in which you hold office management positions?
  • Have you ever worked in a business where the owner was directly responsible for running the business? You would be keen to work very closely with the owners and general manager of the company, not as subordinate but as a true partner in making the business successful.
  • How much education do you have? Do you ever have formal accounting training?

Work Location: In person

Application deadline: 2023-09-12
Expected start date: 2023-09-11