New Job Justice Officer 3, Court Admin And Judicial Support (Intake) (Clerk 5) In Nova Scotia

About Us

The Court Services Division of the Nova Scotia Department of Justice is committed to providing excellent service and providing fair and accessible administration of justice, including court administration and security.

The division provides administrative support to the following courts: Nova Scotia Court of Appeal, Supreme Court of Canada, Provincial Court. The courts act independently from the government to address individual cases. The Small Claims Court is a private court.

For more information on the Department of Justice and Court Services, please visit our website: https://www.novascotia.ca/just-court-services?

About Our Opportunity

As a Justice Officer 3, you will have Court Administration duties or support duties in all courts and perform judicial and quasi-judicial duties as a Justice of the Peace. You will perform your duties according to the laws of the law enforcement agencies, the legal profession and the public. )

Primary Accountabilities

Justice Officer 3 may have two areas of focus, Court Administration and Judical Support or just one area of attention.

The Court Administration's responsibilities include: )

• Schedule court cases and respond to requests from the public.
• Prepare and distribute court orders and dockets.
• Document management, exhibit control and statistical data collection. General accounting.
• Scrutinize the document, apply relevant laws, statutes, policy and procedures and determine corrective measures where necessary.
• Manage a file load to ensure effective and efficient client service. "
• In day to day operations, train and mentor new employees.
• Liaise with the judiciary and the legal profession.
• The Justice of the Peace may be required to attend court, perform court-related functions and perform the duties. '

Judiciary support responsibilities include:

• Coordinate and manage court hearings held at all levels of the court.
• Provide confidential and administrative support to the judiciary.
• Justice of the Peace: Act in the role of clerk in all courts, including the sitting of judges and performing judicial and quasi-judicial duties.
• In day to day operations, train and mentor new employees.
• Under the judge's direction, draft and prepare complex orders arising from court hearings. Review relevant laws, statutes, policy and procedures to all court documentation.
• By means of electronic recording equipment, record and transcribe court proceedings.
• Utilize technology to enable virtual or remote court hearings.
• You may be required to perform duties in court administration.

Qualifications and Experience

As a successful Justice of the Peace, you will have two years of post-secondary education in a related discipline plus five years' experience in a legal environment. An equivalent combination of training and experience with exposure to the justice system will be acceptable.

For this position, your experience and competency in keyboarding, data entry, and transcribing other standard computer applications including MS Office products are required. You will have experience with virtual platforms such as MS Teams and video conferencing.

You also possess excellent proofreading, spelling and grammar skills. Your superior organizational abilities and strong prioritization skills, with a combination of speed and accuracy, assist you in meeting tight deadlines. You may be required to have general accounting skills or schedule skills as part of your team.

You must be fair and impartial to all clients, using a high degree of confidentiality while exercising your excellent interpersonal and communication skills, particularly when working with difficult people in complex, sensitive and stressful situations. Tact and discretion are essential.

You must show a high level of initiative and problem solving ability, as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology. "

The training and/or experience in mediation, non-conflict resolution or legal research skills would be considered assets, with oral and written skills in English and French. '

We will assess the above qualifications using one or more of the following tools: written examination, typing test, standardized tests, oral presentations, interview(s) and reference checks.

Equivalency

Equivalents include, but are not limited to:

• A 2 year certification in a related discipline plus 5 years of related experience. )
• A 1 year certificate in a related discipline plus 6 years of related experience.
• A 4 year bachelor's degree in a related discipline plus 3 years of related experience.
• A 3 year bachelor's degree in a related discipline plus 4 years of related experience.
• 7 years of related experience with exposure to the justice system.

Please note: Candidates relying on education and experience equivalents must show such equivalents in their application. Applications are incomplete or misspelled. Request details here.

Benefits

The Government of Nova Scotia offers its employees a wide range of benefits, including health, dental, life insurance, pension, general illness (short and long term), vacation programs and employee assistance programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

• The normal work week is 35 hours/week, 7 hours per day (the typical hours are 8 am to 4 pm, this may vary depending on operational needs) )
• Resilience is essential to meet the emotional demands of this position. You may be immersed in high-stress situations and encounter traumatized, difficult individuals."
• Some handling exhibits may be mentally or physically disturbing.
• It may involve extensive keyboarding as well as long hours of sitting in a formal courtroom environment.

Additional Information

Candidates may be required to obtain training in firearms safety for handling evidence and may successfully complete the qualification of Nova Scotia Certified Transcribers.

This position requires an enhanced level of security for external applications.

Some travel and/or overtime may be required.

What We Offer

• Career Development, where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our employees feel valued, respected, and connected. We have forward-thinking policy and strategy.
• Countless career paths.
• Specific department specific flexible working schedule.