New Job Courts Administration Clerk In Ontario

Full Description

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The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from
all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and
we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate
in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

All steps of the hiring process should be directed to the human resources department.

The Muskoka District is currently recruiting for a.
Courts Administration Clerk
The District

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion.

The Opportunity

As the Courts Administration Clerk, you will provide customer service to the general public, justice
stakeholders, legal profession and law enforcement agencies. Carries out the assigned/ delegated statutory
functions of the “Clerk of the Court” for all Provincial Offences under the jurisdiction of the District Municipality
of Muskoka.

What you will do: What do you need? And why?
• Prepare and distribute court documents to establish

jurisdiction of charges before the court, including
Notices of Trial, Re-opening applications, early
resolution notices and appeal documentation for
filing with the Superior Court.

• Respond to queries and liaise with the judiciary,

public, enforcement staff, Defense agents, counsel,
prosecutors, defendants, civilian witnesses and
various justice partners, relating to various
Provincial, Federal and Municipal legislation.

• Perform administrative duties related to the court)

administration and the statutory duties of Clerk of the
Court, including vetting charges, court files, notice of
intention to appear, extension applications and
intake court matters.

• Graduation from a two-year community college?

College program in a Law or Office
Administration or equivalent.

• minimum of three (3) years experience in a:

court, or legal environment.

• Working knowledge and understanding of concepts.

provincial offences law in Ontario coupled
with practical knowledge of court policies and
procedures, as well as legal and technical
terms and procedures.

For a full outline of responsibilities, please see the following.
Please see the next two requirements. "
page.

What we are offering

This is a Temporary Part-time opportunity at the District. The hourly compensation range for this role is
$26.37 to $28.89 The District is also proud to offer the following to our temporary employees:

The Next Step

If you have the necessary skills, experience and qualifications, and can support our vision and
values (RISE: Respect and Integrity, Innovative Leadership, Synergy and Experiences), please
review the “How to Apply” instructions on our website and then submit your application:
www.muskoka.on.ca/careers

This post closes on December 27 at 12:00 pm PST.

Our careers page also offers other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from
all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and
we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate
in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

All steps of the hiring process should be directed to the human resources department.

JOB DESCRIPTION

Courts Administration Clerk

Department:
Provincial Offences

Administration
(POA)

Reports to: Manager, Courts Administration
Effective

Date: July 2019 Supersedes: April 2017

Classification: CUPE Inside Class 5
Job

Evaluation
Date:

January 2021

SUMMARY:
Provides customer service to the general public, justice stakeholders, legal profession and law enforcement
agencies. Carries out the assigned/ delegated statutory functions of the “Clerk of the Court” for all Provincial
Offences under the jurisdiction of the District Municipality of Muskoka.

Many responsibilities (not limited):

• Prepare and distribute court documents to establish the jurisdiction of the court, including notices of:

Open trial, appeals, early resolution notices and appeal documents for filing with the Superior Court.

• Respond to requests and liaise with the judiciary, the public, law enforcement, defense, lawyers, editors, prosecutors, and others.

defendants, civilian witnesses and various justice partners, relating to various Provincial, Federal and Municipal
legislation.

• Perform administrative duties related to the court's administration and the statutory duties of the clerk of the court, including:

vetting, court files, notice of intention to appear, extension of application and court matters.

• Receive legal documents, proof of accuracy, and administer the legislative processes for the public and the private )

Offence stakeholders.

• Enter and maintain data using various provincial computer software, databases (e.g., ICON & CAMES).
• Perform the duties of a certified public defender by sworn in affidavit and certifying court documents **

As clerk of the court, I

• Resolve routine complaints and refer complex complaints to appropriate staff members.
• Working with the public and court stakeholders to collect outstanding fines for the division.
• Receive and process payments, update ICON records; investigate errors; and make adjustments.
• Provide and obtain information from the MTO regarding abstract audits, license suspensions, and demerit points etc.
• Assist as an administrative assistant to the Justice of the Peace for the processes held in the court.
• Working safely and in accordance with relevant laws, regulations and procedures, in the safe work processes.

As established by the district. Directives:

• Other related duties as assigned..

** Education, Experiences and Qualifications: **

• Graduation from a two-year community college program in law or office administration, or equivalent.
• Minimum of three (3) years in a legal environment.
• Working knowledge and understanding of provincial laws in Ontario, coupled with practical knowledge.

court policies and procedures as well as legal terms, procedure names & procedures.

• Proven ability to deal effectively with the legal profession, law enforcement, judiciary, municipal departments and .

In a professional, courteous and efficient manner, using a high degree of tacit and diplomacy, I am communicating with the public.

• The ability to respect, and deal with, confidential and sensitive situations requires an excellent attention to detail.

issue. Sound judgment and the ability to take initiative where appropriate.

• Can function autonomously, in a high volume, fast paced work environment with limited time for exercising:

sound judgment and taking initiative, where appropriate. Demonstrated technological proficiency in the MSOffice suite
of products, plus familiarity with the ICON system.

• Bilingualism is an asset.
• What is a clean criminal background check? How can I get into the court system?
• A valid Ontario driver's license.

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