New Job Child Care Records Management Analyst In Alberta

Child Care Records Management Analyst
Child Care Records Management Analyst

Child Care Records Management Analyst

Company : Government of Alberta
Salary : Details not provided
Location : Alberta

Full Description

Job Information

Job Requisition ID: 37537

Ministry: Children's Services

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Permanent

Scope: Open Competition

Closing Date: September 19, 2023

Classification: Subsidiary 02B 3625 Program Services 4 Market Adjustment

About Us

The Ministry of Children’s Services works to foster a society in which families are safe and resilient, individuals have sustainable employment, vulnerable Albertans have the supports they require and no one is left behind. Children’s Services mission is to assist Albertans in creating the conditions for safe and supportive homes, communities, and workplaces so they have opportunities to realize their full potential. Its core business is to work collaboratively with community partners to deliver citizen-centered programs and services that improve quality of life for Albertans. The ministry deals with topics that vary widely and addresses many of the issues people face across their life span.

To find out more about our work visit:


Are you looking for a rewarding and challenging opportunity to use your strategic thinking and enhance your analytical skills? Do you have what it takes to join a group of professionals committed to making a real difference in the lives of children, youth and families?

The Strategic Design & Technical Integration (SDTI) unit is accountable to maintain and enhance all child care IT systems (CCIS, C3P, and ECDS), complete research, review and implement enhanced tech tools, and support stakeholders to use the system more proficiently. As consumers of IT and IM support services, the Strategic Design & Technical Integration unit has a unique and critical role in translating program needs, language and processes for IT and IM teams and translating IT and IM needs, language, and processes for child care staff across the Ministry.

Reporting to the Manager of CC Business and Operations Support, this position provides a high level of advisory, consultative, facilitative and monitoring of associated FOIP requests and records/information management requests. The role will also lead the development of RM/IM policy for the child care program areas, starting with gap analyses and the development of a robust policy infrastructure to support digital transformation across the Ministry.

The successful candidate will work collaboratively within internal Ministry partners, including stakeholders across four service delivery units, as well as other GoA partners, contracted services, Provincial Archives (ARC), Iron Mountain, Consentia, Accommodations and OH&S. This position will conduct critical analysis of records management/information management to provide strategic advice, recommendations, and options on a number of major initiatives and projects that support the Department's strategic direction for improving child care service delivery in Alberta.

This position is responsible for :

  • For the department, provide records management/information management expertise.
  • With the help of Alberta Information Management, assess, develop and update records management policy to support records initiatives.
  • Take on project management responsibilities for complex multi-stakeholder information projects.
  • As required, develop and deliver training to internal and external stakeholders. Training will be dependent on the needs of stakeholders, the initiatives and projects being delivered, and the requests made by ministry partners.
  • Provide mentoring to the records disposition coordinator and any other records management support role within the SDTI unit.



University graduation in a related field (Social Sciences, Humanity, Human Services, Business) plus 4 years progressively responsible related experience; or equivalent as described below.

Equivalent: Directly related education or experience considered on the basis of:

  • 1 year of education for 1 year, or 2 years.
  • For 1 year of education, one year of experience.

Skills & abilities:

  • Considerable knowledge of records management policy/procedures and laws by the Alberta Government, including information management framework and current practices for record retention/departure and classification processes, i.e., the functional approach.

  • Considerable knowledge of organization and program areas, including standards and delivery of program services.

  • Knowledge of associated legislation, regulations, policy and procedures related to records management, the Historical Resources Act, the Fair Labor Standards Act, and the Human Resources and Employment Acts. (This includes a good working knowledge about laws relating to labor issues.)

  • Ability to interpret and apply records retention, disposal, and policy schedules.

  • Experience with records management and document management software. )

  • Adept at solving complex problems, exhibiting sound judgment.

  • Well established research and analysis skills.

  • Highly developed communication and facilitation skills.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:

Proactively incorporates change into processes :)

  • Creates opportunities for improvement
  • Is aware of and adapts to changing priorities.
  • Under pressure, he remains objective and supports others in managing their emotions.
  • Proactively explains the impact of change on roles and incorporates changes in existing work.
  • It adapts to new practices.

Drive for results: Takes responsibility and delegates responsibility for outcomes.

  • uses variety of resources to monitor own performance standards.
  • Acknowledges even indirect responsibility
  • Commits to what is good for Albertans, even if it is not immediately accepted.
  • Reaches goals consistent with APS direction.

Develops networks: Leverages relationships to build input and output perspectives.

  • Looks broadly to engage stakeholders.
  • Open to perspectives toward long-term goals.
  • Actively seeks input into change initiatives.
  • Maintains stakeholder relationships

Thinking systems: take a long-term view towards an organization's goals and how to achieve them.

  • Takes a holistic long-term view of challenges and opportunities.
  • Analyzes outcomes and potential impacts, seeks stakeholder perspectives.
  • Working toward actions and plans aligned with APS values. )
  • Working with others to identify areas for collaboration.

Creative problem solving: Engages the community and resources at hand to address issues.

  • Engages perspective to seek root causes.
  • What is the best way to improve complex systems?
  • He employs resources from other areas to solve problems.
  • Engages others and encourages debate and idea generation to solve problems while addressing risks.

Develops self and others : plan according to career goals, regular development :

  • Aligns personal goals with career goals.
  • Leverages strengths, attempts to stretch goals.
  • Provides feedback and openly discusses team performance.
  • It values diversity and supports personal development.


$2,716.64 to $3,550.90 bi-weekly: ($70,904.30 - $92,678.49/year)


Hours of Work: 36.25 hours per week (full time) Monday to Friday, 8:15am to 4:30pm

Location : Sterling Building, Edmonton, AB.

Links and information about what the GAO has to offer prospective employees.

  • Working for the Alberta Public Service?
  • Pension plans:
  • Public Service Pension Plan (PSPP) - details?
  • The Management and Employee Pension Plan (MEPP) -
  • Leadership and mentorship programs
  • Professional learning and development
  • What is a positive workplace culture? What are the examples of this?
  • Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements.
  • Research Alberta Public Service Careers tool?

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

    It is recommended that applicants who have obtained educational credentials from outside Canada and have not had them previously assessed, obtain an evaluation of their credentials by the International Qualifications Assessment Service (IQAS).

    Closing Statement

    We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

    If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Dawn Bradbury at [email protected].

    If this competition is closed as per the closing date noted above, please continue to check.