New Job Arts Administrator In Alberta

Job Information

Job Requisition ID: 47048

Ministry: Ministry Correspondence Unit

Location: Edmonton

Part time or full time work: Which one is better?

Working hours per week: 3.75 hours a week. What is the average?

Regular/Temporary: Regular

Scope: Open Competition

The closing date is 2023-09-21.

Administrative Support 5 (Amazon Support) classification:

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

The Ministry of Affordability and Utilities leads and coordinates the government’s actions to deliver immediate cost-of-living and inflation relief, support long-term affordability, and oversee a safe, reliable, and affordable utility system.

Affordability and Utilities’ mandate includes advancing a modern, safe, and reliable utilities system that meets the everyday needs of all Albertans, attracts investment, and supports job creation. In addition, the Affordability and Utilities’ efforts focus on coordinating and collaborating with other departments to provide timely, effective relief where it is needed most, including advancing affordability of insurance, housing, and food costs.

Role

Do you have the skills and qualities we're seeking? We're on the lookout for candidates who bring a unique combination of administrative prowess, technical proficiency, and a diplomatic approach. If you're well-versed in government systems, possess an understanding of government policy and procedures – particularly key government initiatives and processes on ministerial correspondence processes – and excel in using office software databases, then your qualifications align perfectly with what we're looking for.

The role of ARTS Administrator is pivotal in ensuring the smooth operation of the Ministerial Correspondence Unit and, by extension, the efficient functioning of government communication processes. By diligently managing correspondence through the ARTS system, tracking and prioritizing action requests, and upholding records management standards, the ARTs Administrator plays a critical part in providing timely and accurate information to high-ranking officials. Moreover, their ability to navigate governmental systems, maintain political sensitivity, and facilitate FOIP compliance contributes to the overall effectiveness of the office. This position demands a unique blend of technical proficiency, administrative acumen, and a professional approach, making it indispensable in the realm of government administration.

The key responsibilities of this role includes:

• Correspondence Management: Enter and manage correspondence in the ARTS system, ensuring all necessary information is included and maintaining accurate records.
• Request Tracking: Track and monitor requests for action, ensuring timely responses by coordinating with the MCU, Deputy Minister's Office (DMO) and the Minister of Opinion. Send reminders when necessary to meet response deadlines.'
• Process Improvement: Continually improve and communicate business processes related to the ARTS system, ensuring effectiveness and efficiency in correspondence management.
• Training and Support: Provide training on ARTS processes and respond to departmental inquiries regarding ARTs, ensuring all users are proficient in the system's use.
• Records Management: Interpret and implement records management protocols to maintain organized, accessible records.
• Compliance: Support the FOI office in understanding and responding to Freedom of Information and Privacy (FOIP) requests on behalf of Deputy Ministers and other ministers.
• Prime ARTS administrator: Act as the primary contact for all ARTS processes, manage user groups and security access, troubleshoot issues and ensure the department's ARTs processes are up-to-date.

By joining us, you'll have the chance to make a real impact here in Alberta. Your contributions will help shape our province's future as we maintain our commitment to excellence. Apply now to be part of our dedicated team, and together, we'll achieve great things.

Qualifications

Minimum Recruitment Standard: High school diploma and three years of related experience.

Equivalency:

• Directly related experience or education is considered on the basis of one year of experience for one school year or one year of education for a year.

Experience:

• Considerable working knowledge of government systems and processes, including legislative and financial policy, is essential.
• Administrative skills: Excellent administrative skills, including the ability to research and communicate information effectively.
• Communication skills: Strong written and oral communication, along with the ability to work collaboratively on various projects, are required.
• Organizational and time management: Strong organizational and leadership skills, with the ability to prioritize work, problem-solve and meet deadlines independently.
• A professional and diplomatic approach to providing information and solving problems is critical. '

Preferred Assets:

• Extensive experience and expertise in using the Administrative Records Tracking System (ARTS), including data entry, tracking and reporting functionality. ARTS''
• Political Sensitivity: Understanding the political sensibilities and diverse interests of stakeholders.
• Knowledge: Information about Freedom of Information and (FOI) law.
• Software proficiency: Excel, PowerPoint (Word), OneDrive and Adobe Acrobat. familiarity with 1GX and SharePoint. "Excellence in Microsoft Windows''

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Agility: The role is expected to adjust to changing circumstances in the Ministerial Correspondence Unit, manage a varied and fast paced workload and identify and manage priority items.

Build Collaborative Environments: The role is expected to communicate clearly and effectively with all team members and other branches as required.

Develop Networks: The role is expected to build and maintain networks within the Ministerial Correspondence unit, and other administrative staff in the department in order to expand on their expertise.

Creative Problem Solving: The role should be looking for improvements the processes and procedures they will administer.

Salary

Bi-weekly $2,913.27 -- $2,342.49 (50 - 61)$ per week

Notes

Hours of Work

• 7.25 daily hours
• 36.25 weekly hours
• From 8 a.m. to 4 p.m., Monday to Friday, the office is open.

Location

• 9945-108 Street, Edmonton, Alberta.

Any costs associated with obtaining the required documents/checks as noted or travel expenses will be the responsibility of a candidate out-of-state, who can obtain necessary documents from the province they currently live in. '

What is the GoA's mission and what does it offer to prospective employees?:

• Working for the Alberta Public Service?
• Public Service Pension Plan (PSPP) - details?
• Leadership and mentorship programs
• Professional learning and development
• What is a positive workplace culture? What are the examples of this?
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements.
• Research Alberta Public Service Careers tool?

How To Apply

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Christie-Anne Silverthorn at [email protected].

If this competition is closed as per the closing date noted above, please continue to check