New Job Secretary 3 In Nova Scotia

Diversity Statement

We value a workplace where diversity, in all of its forms, is encouraged and recognized for its contribution to a more creative, rewarding, and productive public service to our broader community.

Valuing diversity challenges us not only to be a public service that reflects the community we serve but also to create a more respectful and productive public service and to be a model for other employers in Nova Scotia.

We encourage applications from toe that equally value diversity.

About Us

The Department of Labour, Skills and Immigration works as a trusted partner to grow the population, develop our current and future workforce, and foster inclusive, safe, and fair workplaces. This includes welcoming people from across Canada and the world, helping people prepare for job opportunities and build the skills they need, promoting safe work environments and helping employers and employees know their rights and responsibilities. We work together to create a future where everyone has an opportunity to thrive.

The Skills and Learning Branch provides a continuum of programs and services for individuals and employers that support learning achievement; inclusive engagement; labour market readiness, attachment, and participation; and workplace performance, all contributing to an inclusive, responsive, and productive workforce for the province. We achieve results by working respectfully with our staff and partners to develop new ideas, remove barriers and increase access for underrepresented groups and support innovative approaches to labour market development.

The Skills and Learning Branch delivers integrated, quality services centred around the needs and experiences of the individuals and employers we serve, with a focus on ensuring equity, diversity, and inclusion. The design and delivery of the Branch’s programs and services are based on adult education and universal design principles, current trends and labour market information, research findings, exemplary practices, and participant and program outcome data. We strive to make strategic investments, optimize resources, maximize our impact, and ultimately enhance the performance of Nova Scotia’s labour market.

Informed: The design and delivery of the Branch’s programs and services are based on adult education and universal design principles, current trends, research findings, best- and promising practices, and participant and program outcome data.

About Our Opportunity

We are looking for an Executive Assistant who will be responsible for supporting the Skills and Learning Branch, the office of the Senior Executive Director, and other leadership positions within the branch as needed.

The Executive Assistant is responsible for providing office management, secretarial and administrative services to the Senior Executive Director and for other leadership staff as required, and functions as a highly responsible and confidential Executive Assistant. This position ensures the efficient day-to-day operation of the Branch and interacts on a regular basis with internal and external stakeholders, including the Minister’s and Deputy Minister’s offices, and senior management throughout the Department of Labour, Skills and Immigration and other government departments and agencies.

Primary Accountabilities

Under minimal supervision, the Executive Assistant provides a broad range of administrative, operational, and financial support. This support will include, but is not limited to: managing calendars and meeting requirements by coordinating and maintaining up-to-date schedules, issuing meeting notices, coordinating space and equipment requirements (including support for the development of meeting materials), handling priorities/urgencies with tact and diplomacy; coordinating correspondence to and from the Deputy Minister’s and Minister’s office, as well as other departments; providing a variety of secretarial functions; maintaining efficient Branch correspondence, filing, and records management systems; supporting Branch Management with Human Resources activities; and drafting correspondence on behalf of the Senior Executive Director.

Additional duties include: organizing Branch Leadership Team and all-staff meetings, and other special events (including recording and preparing meeting notes, and other meeting support materials); coordinating the procurement of goods and services; promoting teamwork and communication; coordinating and tracking incoming requests for information, including prioritizing requests and ensuring timely responses; ensuring effective and efficient office administrative processes; and supporting the development and production of various reports/presentations. The Executive Assistant also serves as the primary contact for general inquiries into the Branch, and a liaison for departmental staff, management, and partners.

Qualifications and Experience

• High school and successful completion of a secretarial program or business administration diploma, plus four years of experience providing senior level administrative support is required. An equivalent combination of training and experience is also acceptable.
• This position requires an individual who has the ability to work well independently, be cooperative with others, and exercise considerable tact, diplomacy, confidentiality and professionalism.
• Exceptional interpersonal skills and proven ability to communicate within a diverse, client-focused setting is a must.
• Candidates will have a personal commitment to intercultural proficiency and supporting the Branch’s goal of inclusion, diversity, equity, accessibility within the workplace.
• Capacity for decisive action and initiative, attention to detail, and the ability to organize and meet established deadlines, all while managing a heavy workload, will be key to success in this position.
• Proficiency in word processing and data management utilizing MS Outlook, MS Word, PowerPoint, and Excel is required.
• Working knowledge of client management systems, records management systems, and procurement/purchasing systems is an asset.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion

Additional Information

This is a permanent position based in Halifax

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules