New Job Executive Assistant In Ontario

Executive Assistant
Executive Assistant

Executive Assistant

Company : Canadian Air Transport Security Authority
Salary : $60,211–$75,263 a year
Location : Ontario

Full Description

The Canadian Air Transport Security Authority (CATSA) has one (1) exciting fixed term opportunity of 1 year within the Technology branch at CATSA HQ.

This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and contribute to CATSA’s unique culture as it strives to excel in air transport security.

Why is CATSA a great fit for you?

CATSA is world leader in aviation security and screening with a mandate to protect the public. A Crown corporation, it features a mix of public service and private sector diverse backgrounds in which is reflective of the varied background of its employees. CATSA encourages innovation and creativity and offers a healthy and diverse workplace where employees work in an environment where they can be their true selves and feel energized and proud.

If you are a motivated professional seeking a position within a multifunctional and collaborative environment and you are looking for the next great adventure, CATSA is the place for you!

Summary of responsibilities:

Reporting to the Manager or the Vice-President, the Executive Assistant is responsible for supporting the Vice-President of the branch and for coordinating branch activities in support of corporate requirements. The Executive Assistant performs all other duties and responsibilities related to the position as required.

What you need to succeed

To qualify for the position, you must have:

  • Successful completion of a high school or college diploma with relevant experience in the field of Office administration;
  • A minimum of five (5) years of experience providing administrative and secretarial services;
  • Thorough understanding of a similar environment to the branch in which the Executive Assistant serves and experience working in such an environment;
  • Experience organizing and preparing a variety of documents, reports and presentations;
  • Advanced knowledge and experience with MS Office Suite of software, (specifically: Outlook, Word, Excel and PowerPoint);
  • Experience tracking and maintaining data and progress on various activities, projects and initiatives;
  • Experience in coordinating travel or event arrangements, and preparing and processing claims and invoices;
  • Knowledge of protocols when working within senior executive office and when dealing with management and other senior government/industry stakeholders;
  • Knowledge of methods, techniques and practices related to general administration and secretariat support planning and coordination.

This position is best suited to individuals with the following skills and abilities:

  • Ability to communicate (oral and in written) in a clear and concise manner, and to modify communications to suit the audience;
  • Highly organized with exceptional attention to detail;
  • Ability to anticipate others’ needs and proactively act upon this knowledge;
  • Ability to multi-task and manage one’s time efficiently while demonstrating initiative;
  • Negotiation, persuasion and relationship-building skills;
  • Ability to negotiate deadlines and to identify priorities;
  • Diplomatic, cooperative and discreet;
  • Ability to work in a fast paced environment;
  • Dependable, thorough and able to demonstrate integrity;
  • Ability to work in a team environment.

Valuable skills include:

  • Experience providing administrative and secretarial services at an executive level.
  • Experience in implementing, monitoring and identifying areas for improvement with respect to administrative processes, filing and tracking
  • Experience supervising staff and leading teams;
  • Understanding and ability to use MS Visio, MS Project, Adobe and Shared Travel Services (STS);
  • Knowledge of CATSA's mandate and priorities, as well as an awareness of relevant legislation impacting CATSA;
  • Knowledge of Treasury Board of Canada Secretariat regulations and their applicability to Crown corporations.

Specific work requirements

  • Ability to work overtime as required;
  • Ability to travel as required;
  • Language Profile: Bilingual (CBCC);
  • Ability to obtain and maintain a Secret security clearance;
  • Be a Canadian citizen or permannt resident.

How to apply:

If you feel you are the ideal candidate for this position, please click on the following link to submit your application before August 14, 2023 by 11:59pm EST.

Additional information:

  • Please note that candidates that meet all the position requirements, including the language profile, will be given first consideration however, we invite all interested candidates to submit their applications;
  • While we appreciate all the candidates’ interest, only those being considered in the process will be contacted;
  • CATSA will use this opportunity to establish a candidate pool that may be used to staff permanent or fixed-term positions with similar responsibilities and qualifications;

CATSA is dedicated to an inclusive selection process and work environment. If you require an accommodation, please advise the Human Resources representative when you are invited to meet with us regarding this employment opportunity.

Inclusion & Diversity

As an employer committed to a diverse workforce, we encourage candidates in designated groups - women, visible minorities, Aboriginal persons and persons with disabilities - to apply and self-identify by answering the questions on the online application form.

Taleo ID:
Language Requirements:
Bilingual Non-Imperative
Job category:
Hiring Pay Range:
$60,211 - $75,263
Staffing Method:
Fixed-Term Vacancy
# of openings:
Position reports to:
Ottawa - Head Office
Posting Date:
Working Location:
Application Deadline:
Working Location Category: