New Job Office Clerk In Ontario

Description

OFFICE CLERK

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small-town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join the Environmental Services Department as an Office Clerk.

PURPOSE AND SCOPE:

Reporting to the Environmental Compliance Supervisor of Environmental Services Department, the position will provide clerical and administrative support to the department including compliance, data management, document control, and general office support. The position will work closely with the team to maintain accurate records, assist in the preparation of compliance reports, and contribute to the overall efficiency and effectiveness of the department.

KEY DUTIES AND RESPONSIBILITIES:

The position will:

• Maintain documents and records for operational and compliance needs.
• Track uptake and conformance with compliance initiatives by reviewing records and logs.
• Professionally and tactfully answer and direct customer inquiry calls to appropriate parties or take messages.
• Provide professional and tactful support with respect to internal calls, vendor and supplier calls, emails, and meetings.
• Log complaints and create work orders based on customer points of contact.
• Assist with the administration of inventory control and ordering.
• Assist with the administration of the purchase process, and other financial processes as required (e.g., Purchase orders, PO packages including packing entering information in Vadim, cheque vouchers etc.)
• Sort and distribute incoming correspondence, including faxes, social media inquiries, mail, and email.
• Complete data entry in Worktech and departmental electronic systems.
• Prepare various documents using word processing, spreadsheet, and database software to assist with compliance and operational needs.
• Perform general office duties and assist with routine tasks such as MFIPPA requests, weekly attendance reports, etc.
• Complete scheduling, booking, filing and data entry for departmental training needs and events.
• Act as backup for administration of Locate Requests.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

EDUCATION/SPECIALIZED TRAINING/SKILLS:

Essential (minimum) Qualifications:

• Minimum 2-year post-secondary diploma in Office Administration or acceptable equivalent.
• Experience using Microsoft Word, Excel, Access, Outlook including use and creation of spreadsheets, queries, forms, reports, and databases.

Asset (preferred) Qualifications:

• Demonstrated knowledge of municipal work environments.
• Demonstrated knowledge of municipal financial systems including purchasing processes and general ledgers.
• Excellent time management and organizational skills with high degree of self-motivation.
• Ability to complete own work while working around the schedules of others.
• Strong verbal and written communication skills.
• High attention to detail.

WORK EXPERIENCE:

Essential (minimum) Qualifications:

• Minimum 3 years of experience as an administrative assistant or office clerk.
• Minimum 1 year of experience working in a municipal or public-sector work environment.

Asset (preferred) Qualifications:

• 1 year of experience with water/environmental services related background.

WHAT’S IN IT FOR YOU:

• Competitive market salary.
• Competitive employer-paid extended health benefits.
• OMERS Pension Plan.
• Opportunity to enter into a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period.
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

Position Type: Permanent Full-time

Closing Date: August 8th, 2023 at 4:30pm

Department: Environmental Services

File Number: SV23-90

Number of Positions: One (1)

Hours of Work: 35 hours, 8:30am-4:30pm

Employee Group: CUPE

Salary/Rate of Pay: $23.32 - $28.05

How to Apply:

careers.belleville.ca

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.