New Job Administrative Assistant In Alberta

Job Information

Job Requisition ID: 45249

Ministry: Transportation and Economic Corridors

Location: Red Deer AB

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: July 11, 2023

Classification: Subsidiary 01B 3625 Administrative Support 5

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

Alberta Transportation and Economic Corridors (TEC) is a centre of excellence for transportation in North America. We contribute to Alberta's prosperity and quality of life by providing and supporting a safe, innovative, and sustainable provincial transportation system and water management infrastructure. With Alberta Transportation and Economic Corridors, you can engage in a fulfilling career with diverse room to grow. We believe in building careers, providing opportunities for growth within the organization, and strive to provide our staff with a work-life balance including reasonable hours of work to ensure time with family and to accommodate outside interests.

The ministry consists of the Department of Transportation and Economic Corridors. The department promotes a vital and diverse economy by:

• Managing transportation safety
• Supporting municipalities with public transportation and water/wastewater facilities
• Expanding and enhancing a well-integrated transportation system and enabling market access

For more information, visit

Role

Reporting to the Regional Director, The Executive Assistant provides support to Central Region in areas of issues management and assistance to both the Regional Director's office and the Assistant Deputy Minister's office.

The Executive Assistant proactively manages issues by investigating and working with regional managers to respond to issues or propose solutions. Part of this role is ensuring the Regional Director and regional management team are aware of emerging issues. The majority of the region's projects and services are public facing and require effective communication with key stakeholders. With regional staff located across Central Alberta, there is a strong need to ensure high quality and consistent delivery of coordination, messaging, and services.

The main responsibilities of the Administrative Assistant are (but not limited to):

• Coordination of processing Action Requests, Briefing notes and Albert Government website responses
• General Administrative Support to the Regional Director
• Records Management
• Participate in business unit goal setting and prepare information packages for Regional or Section Strategic Planning sessions
• Other duties as assigned

Qualifications

Required:

• High School Diploma supplemented with a minimum of 3 years of progressively responsible experience with administrative duties as well as a good working knowledge of government structure
  • Related post-secondary administrative training is an asset
• Thorough knowledge of regulations, policies and procedures governing the region as well as an understanding of the region's interaction/role with other public and private bodies.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.
  

Desired:

• Knowledge and experience with software applications, such as MS Word, Outlook, Excel and PowerPoint, and GoA software applications
• Analytical and problem-solving skills, including the ability to recommend viable and effective administrative solutions and compile, summarize and coordinate information.
• Knowledge of established guidelines regarding standardized format and layout for correspondence. This requires exercising considerable judgment in applying the guidelines to develop/monitor/edit work submitted by other areas and to ensure priorities are set and met.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

The successful candidate will demonstrate the following APS competencies:

Drive for results: Works to exceed goals and partner with others to achieve objectives

Develop Networks: Works on maintaining close relations with all stakeholders

Systems Thinking: Observes and understands larger impact of role

Build Collaborative Environments: Facilitates open communication and leverages team skill

Salary

$1,884.99 to $2,307.87 bi-weekly ($49,198 - $60,235/year)

Notes

Hours of Work:

7.25 hours / 36.25 hours a week

Location:

This position is located at the Red Deer Provincial Building, 4920 51 Street, Red Deer, AB

Additional Information:

There is one full-time, permanent position open with this role.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Gloria Ducharme at Gloria.Ducharme@gov.ab.ca.

If this competition is closed as per the closing date noted above, please continue to check