New Job Admin Support Clerk - P&M In Alberta

Admin Support Clerk - P&M

Job Number : 47154

At the City of Edmonton - Parks & Roads Services, Infrastructure Maintenance, Planning & Monitoring the long-term success of serving our citizens is implemented by the actions of exceptional leaders who exemplify our Cultural Commitments of being Safe, Helpful, Accountable, Integrated and Excellent. As a leader in our branch, your role will be to inspire and cultivate our vision and cultural commitments while championing continuous improvement in your area of responsibility.

Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style. With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Process goods receiving transactions in SAP
• Create digital media content and maintain the Section Google site as per Branch and Section procedures
• Work with Corporate Risk, Insurance and area inspectors to process citizen and police claims
• Support other Administrative Clerks to process Councillor Inquiries in POSSE
• Support OH&S clerical requirements for the section, such as entering data into the safety data management system (SDMS) and generating reports, updating safety boards and compiling safety audit documentation
• Process employee Prescription Eyewear requests
• Monitor and update employee lists, contact lists and mailing lists (BSA) in Google Sheets
• General data entry support as requested by Supervisors
• Support Program Supervisors with Onboarding and Offboarding of temporary employees
• Monitor contract renewals, amendments, extensions, addition of funds as required by business area
• Organize meetings as directed and taking minutes
• Document management for section Standard Operating Procedures and documents requiring engineering authentication
• Support monthly program status reporting, which might include pulling reports and manipulating data from SAP, POSSE or other corporate applications
• Complete material movement transactions in SAP
• Process Work Orders and Internal Notifications for programs within the section in SAP
• Support Program Supervisors with material ordering as needed
• Formatting and document management
• Process stationery and inventory supply requests
• Monitor and distribute stationary inventory as needed
• Support and participate in Parks and Roads Services projects and initiatives as required
• Provide support and back-up to other Administrative Clerks within the Section
• Prepare relevant memos
• Perform other related duties as required

Qualifications:

• High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate (equivalencies may be considered)
• 2 years’ progressively responsible administrative experience
• Strong knowledge of software and databases including Google products, SAP ECC,SAP ARIBA, SDMS, POSSE, Google Suite
• Demonstrated diversified experience in, data entry, database administration, procedure creation, document management and customer service experience
• Knowledge of and experience performing goods receivable and/or purchasing duties
• Excellent skills with grammar, punctuation, and spelling, with a high level of accuracy, ensuring documents conform to City of Edmonton formats
• Ability to make independent decisions in accordance with established policies and procedures
• Excellent attention to detail with a high level of accuracy
• Proven ability to effectively handle sensitive information using discretion
• Excellent verbal and written communication skills
• Ability to establish and maintain effective working relationship with a focus on balancing competing requirements within the various units and ensuring service is delivered accordingly
• Ability to work in a fast paced environment with multiple and changing priorities
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicant might be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 permanent full-time position

Hours of Work: 40 hours per week, Monday to Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $22.361 - $27.765 (Hourly)

Talent Acquisition Consultant: KE/RA

Classification Title : Clerk II - 8hrs

Posting Date : Jun 28, 2023

Closing Date : Jul 16, 2023 11:59:00 PM (MDT)

Number of Openings (up to) : 1 - Permanent Full-time

Union : CSU 52

Department : Parks and Roads Services

Work Location(s) : 10517 - 95 Street Edmonton T5H 2C2