New Job Accounts Payable & Payroll/Hr Officer In New Brunswick

YOUR OPPORTUNITY

Reporting to the Treasurer, the Accounts Payable and Payroll/HR Officer performs the core accounts payable functions, processes a bi-weekly payroll, provides administrative support to
Human Resources, and supports management with regular financial reporting related to A/P and payroll. This role is directly responsible for performing data entry, receiving and processing invoices, assisting in the reconciliation of accounts, paying vendors, preparing reports, processing payroll and benefits, responding to inquiries and resolving issues as they arise.

WHY OROMOCTO

Oromocto is located within the Capital Region of New Brunswick and is home to the Canadian
Forces Base Gagetown, one of the largest military training centres in the Commonwealth. Over
25,000 consumers live within a 10 km radius. The Town of Oromocto provides all the advantages of a well-serviced urban centre yet prides itself on having small-town ambiance. Its multitude of trails, parks, and rivers is an outdoor enthusiast’s dream and contributes to the overall quality of life.
Oromocto is just minutes from the international airport, 15 minutes from Fredericton and an hour from the City of Saint John. We are a vital community with outstanding municipal services, a reliable labour force and an exciting quality of life.

WHAT WE OFFER

• 1.25 days/month of vacation
• 1.50 days/month of sick credits
• Defined Benefit Pension Plan
• Comprehensive benefits package or Benefit Allowance
• Opportunities for professional development and training
• Employee and Family Assistance Program (EFAP) and services

DUTIES & RESPONSIBILITIES

Accounts Payable:

• Distribute invoices to respective departments for approval/purchase order.
• Complete data entry of all invoices/cheque requisitions and prepare and send cheques to vendors.
• Maintain computerized accounts payable sub-ledger and files for invoices/purchase orders.
• Collect, correct, and reconcile Visa purchase orders with the monthly statements, complete spreadsheet and corresponding journal entries.
• Produce a spreadsheet summary of NB Power, Bell Aliant, and Enbridge Gas invoices for electronic payment authorization and complete corresponding journal entries.
• Prepare annual Worksafe NB report re contractor activity.

Payroll/HR:

• Prepare bi-weekly payroll for Town of Oromocto employees, ensure payment of employee payroll deductions to various agencies, and maintain computerized payroll sub-ledger.
• Brief new employees on eligible Town benefits, respond to questions, and liaise with appropriate agency in the application of benefits.
• Prepare necessary documents for departing employees i.e. ROE, pension benefits
• Prepare employee T4's and file annual payroll returns with Revenue Canada
• Analyze accounts and complete spreadsheet calculations for employer payroll benefit costs and provide to management for inclusion in their respective annual budgets.
• Complete and maintain spreadsheets for non-bargaining salary scale, non-bargaining salary calculations, and long service pay calculations and distribute to management for inclusion in their respective annual budgets.
• Maintain database of all employee information and employee benefits
• Provide reports such as performance evaluation summaries and training/certificate summaries or information such as WorkSafeNB, pension and benefits, to HR Manager.
• Assist Human Resources with administrative tasks.

Other:

• Develop standard operating procedures for accounts payable and payroll processes. Train back-up staff in all areas of A/P and Payroll.
• Lead/participate in process improvement initiatives.
• Support front counter service center when required.
• Other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Post-secondary education with a concentration in accounting and /or payroll.
• Minimum 3 years of related experience in accounting and/or payroll.
• Experience using Sage 300 ERP Software or equivalent accounting software would be an asset.
• Payroll Compliance Practitioner (PCP) certification would be an asset.,
• Experience in gathering and analyzing data, compiling information, and preparing financial reports.

SKILLS AND QUALIFICATIONS

• Attention to detail and high degree of accuracy with a demonstrated ability to accurately calculate, post, correct, and manage accounting financial records.
• Knowledge of accounts payable and payroll procedures.
• Knowledge of accounting systems and internal controls.
• Proficiency with accounting and payroll software and Microsoft Office Productivity Suite.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Strong work ethic and positive team attitude, both within the organization and with external business partners.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Able to effectively communicate both verbally and in writing.
• The successful candidate must undergo a criminal record check.

APPLYING FOR THIS POSITION

Your resume and cover letter must clearly demonstrate how you meet the requirements of the position. Please include any educational Degrees, Diplomas and/or Certificates that are relevant and required for this position.

Thank you for your interest, however only those candidates selected for an interview will be contacted.

Job Type: Full-time

Salary: $44,468.00-$55,585.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Oromocto, NB E2V 2V3: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-07-30