New Job Lvl 18 - Administrative Coordinator In British Columbia
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| LVL 18 - Administrative Coordinator |
LVL 18 - Administrative Coordinator
Company : Jobssummary / Indeed
Salary : Details not provided
Location : British Columbia
Full Description
Administrative Coordinator
Competition: LA232416
Department: Sergeant-at-Arms
Position Type: Regular Full-Time
Salary Range: $60,564.00 - $75.705.00 per annum
Close Date: Thursday, June 15, 2023 at 12:00pm (PST)
POSITION SUMMARY
Employees of the Legislative Assembly of British Columbia (Assembly) provide professional non-partisan services to support the democratic institution of Parliament and its members through procedural advice, administrative support and information services. The Assembly is an autonomous employer, separate from the administrative framework of B.C. government ministries and agencies.
The Sergeant-at-Arms department is seeking an experienced, independent, and detail-oriented individual for the regular full-time position of Administrative Coordinator.
Reporting to the Sergeant-at-Arms, the Administrative Coordinator provides administrative, planning, and logistical support to the Sergeant-at-Arms and SAA Leadership team and must organize and carry out required duties to ensure that all matters are handled with efficiency and in an effective manner. The position acts as the primary contact for the Sergeant-at-Arms on a range of issues and serves as an important link between the Sergeant-at-Arms and various departments and groups within the Legislative Assembly, as well as liaison with external stakeholders. The position oversees critical Chamber support services including coordinating Chamber seating plans, liaison with Sessional supervisors, House document distribution, and reservations systems for Question Period tickets and committee room bookings. It plays an integral role in the department’s budget processes, and in the management and oversight of non-Legislative events such as conferences and Youth Parliaments.
QUALIFICATIONS
Applicants must be/have:
- Minimum of five years of progressive experience at the senior administrative support level, preferably in a parliamentary or public sector environment such as:
- Coordinating briefing materials, reports and correspondence in a fast-paced work environment.
- Coordinating and maintaining an executive calendar and supporting information needs to support and facilitate effective meetings.
- Working in an office environment with multiple and often changing priorities and handling communications on complex, sensitive, and urgent matters.
- Experience coordinating logistics for large events such as conferences.
- Extensive experience and expertise working with various computer applications, such as Microsoft Office 365, Adobe Creative Suite, Teams, Zoom, etc.
Preference may be given to candidates with the following:
- Post-secondary education with courses in public administration, financial services, communications or other relevant is considered an asset.
Please refer to the position description for a full list of duties and qualifications.
WHAT WE OFFER
- Career development – We support continuing education by providing innovative, inclusive and diverse learning opportunities for growth, skill development and career advancement.
- Community, engagement and recognition – We value teamwork, collaboration and connection. Employees have the opportunity to interact and engage through projects, committees, working groups and events. Together, we celebrate and acknowledge each other's outstanding achievements and contributions.
- Extended health benefits – We provide eligible employees with a competitive benefits package, which includes extended health and dental, basic life insurance, an optional family funeral benefit plan, optional life insurance, optional accidental death and dismemberment, travel medical insurance, sick leave and long-term disability benefits.
- Flexible work options – We offer remote work and flexible work arrangements for a greater work-life balance.
- Health and wellness – We promote employee health and wellness by providing access to an employee assistance program, an in-house fitness room, secure bike storage and a reduced-cost bus pass through the BC Transit ProPASS program. We also offer an infant and family wellness room, a meditation room and a sustainable commuting and active living program that provides reimbursement for fitness and wellness activities.
- Location, location, location — We provide employment in an architectural landmark, the Parliament Buildings, which overlooks Victoria's Inner Harbour on the edge of the downtown core, close to shops, restaurants, cafes and parks.
- Retirement benefits – We offer a generous pension plan with the Public Service Pension Plan where contributions are made by both the employee and Legislative Assembly. This pension plan provides employees with a lifetime monthly pension when they retire.
- Vacation benefits – We offer four weeks of annual vacation time to start, or 8 percent vacation pay.
For more information about our organization, go to https://www.leg.bc.ca/learn-about-us/working-here.
APPLICATION REQUIREMENTS
Please submit cover letter and résumé through our job board portal by 12:00pm (PST) on June 15, 2023. For questions please email [email protected].
Note:
The Legislative Assembly of British Columbia is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. We encourage applications from members of communities that are disadvantaged on any grounds under the B.C. Human Rights Code, including Indigenous Peoples, people of colour, people of all genders and sexualities and people with disabilities.
We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment, and selection processes. Applicants requiring reasonable accommodation at any point in the application or interview process, please contact [email protected].
We would like to thank everyone in advance for applying as only those shortlisted will be contacted. An eligibility list may be established and/or auxiliary positions may be considered for future conversion to regular status. Lesser qualified applicants may be under-implemented or appointed at a lower classification. A Criminal Record Check (CRC) will be required as a condition of employment.
All positions at the Legislative Assembly require applicants to be at least 16 years old and eligible to work in Canada. You must be a Canadian citizen or permanent resident to accept a permanent job offer. If you have a valid temporary work permit, you may be eligible for temporary (auxiliary) work, but only until your work permit expires or is renewed.
The Legislative Assembly of British Columbia values diversity and is an equal opportunity employer.
Human Resources
Legislative Assembly of British Columbia
E-mail: [email protected] | Telephone: 250-387-5532 | Web: www.leg.bc.ca
For inquiries please visit our FAQ page or contact us.
Please submit cover letter and résumé through our job board portal by 12:00pm (PST) on June 15, 2023. For questions please email [email protected].