New Job Bilingual Administrative Assistant In Prince Edward Island

Bilingual Administrative Assistant opportunity with The Government of Prince Edward Island!

• $25 - $28 an hour
• Pension and Benefits
• Full Time Permanent
• Training and Development Funds
• and much more!

The Department of Fisheries, Tourism, Sport & Culture is stronger and most effective when we reflect the diversity of the Island population we serve. We are dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of our Island community. By embracing diversity and inclusion, our department ensures broader discussions, better decisions, and an engaging workplace.

The main purpose of this job is to provide administrative support to the Director of Marketing and Marketing Division staff. In addition, the position coordinates contests; proofreads content in two official languages; administers the ‘Ask an Islander’ program; and books meetings and takes notes for the Board of Directors’ meetings.

Duties will include but are not limited to:

• Schedule appointments and coordinate meetings including booking of meeting rooms;
• Coordinate agenda, logistics and record minutes for the Tourism PEI Board of Directors;
• Coordinate national/international travel and accommodations;
• Respond to telephone, email and in-person enquires in English and French, and sorting & distributing mail;
• Type reports, correspondence and spreadsheets in both official languages;
• Proof documents and online content in English and French;
• Coordinate information sent to Translation Services;
• Organize contests and fulfill prizes for contest winners;
• Maintain filing system according to RIM policy;
• Order office supplies, business cards and promotional products;
• Code invoices for payment, prepare requisitions and track expenditures;
• Maintain and update information in Customer Relationship Management (CRM) system, internal databases and Tourism PEI website;
• Administer the visitor inquiry program and track data to ensure appropriate payment; and
• other related duties.

Qualifications:

• Successful completion of Grade 12
• Successful competition of recognized Administrative Assistant program or Office Studies course
• Demonstrated equivalencies will be considered
• Experience in Microsoft Office, specifically Outlook, Excel, and PowerPoint
• Experience in reading and writing documents in French & English with minimal grammatical errors
• Excellent communication, oral, and written skills in both official languages
• Excellent organizational skills and the ability to work independently with minimal supervision.

Job Types: Full-time, Permanent

Salary: $25.40-$28.84 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Language training provided
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Charlottetown, PE C1A 1R2: reliably commute or plan to relocate before starting work (required)

Language:

• French (required)

Work Location: In person

Application deadline: 2023-06-16