New Job Assistant, Occupational Health, Safety And Environment In Quebec

Job Description

The incumbent processes information in injury on duty and occupational disease reports for entry in the computer system; compiles monthly data on injuries on duty and other health and safety-related issues; answers letters from Labour Canada and the CSST or forwards them to the appropriate officers for follow-up.

Provides feedback to various stakeholders including Health Services, Payroll and Personnel.

The incumbent also demonstrates considerable flexibility as to time management and performance of duties in accordance with entrusted mandates and requests from the manager and officers.

Job Responsibilities

Below are the main job requirements and responsibilities for Assistant, Occupational Health, Safety and Environment.

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  In conjunction with the manager or in the manager’s absence, coordinate all priority action and conduct follow-up; respond promptly and efficiently to information requests from senior management, external managers or functional heads; respond to urgent information requests and deal with situations that could embarrass or expose Canada Post to criticism if they are not handled in a prompt, discrete and tactful manner.

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  Receive investigation reports and other forms relating to injuries on duty and occupational disease; request documentation; code forms and documentation following analysis and research; perform entry in the computerized systems; prepare and open injury on duty files and ensure that they are complete; obtain additional information and forward it to industrial relations officers at all levels.

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  Process employee information for entry in the injury on duty and occupational disease computer system to ensure that it is accurate, completed in accordance with national standards, and accessible to division managers and officers.

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  Compile monthly data on injuries on duty and other health and safety-related issues to provide accurate and complete information on corrective measures, processing of requests and correcting dangerous occurrences to avoid other injuries or financial loss.

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  Produce and distribute monthly health and safety activities and statistics reports to officers and managers, highlighting the main initiatives, events, previous activities, trend, frequency, seriousness, background, non-compensable injuries, and other relevant information; compose, draft or research a number of reports.

Job Responsibilities (continued)

• Monitor injury on duty-related expenses; verify health professionals’ fees and prepare payment requisitions; maintain a report on amounts spent; verify computerized budget reports (GL) on a monthly basis and ensure that transactions recorded are accurate; transfer all erroneous amounts to the appropriate responsibility centre.

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  Enter computerized data on injuries on duty for the statistical analysis system; perform various other manual and computerized data entry.

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  Maintain a computerized system for each employee with an active LPC file.

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  Participate in the development of training and safety programs.

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  Maintain lists of individuals or agencies interested in OHS&E activities.

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  Prepare and maintain a list of hearings and the liaison officers’ schedule, and ensure accessibility of related files.

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  Design, undertake and assume responsibility for special projects as requested by the supervisor, in accordance with management needs.

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  Open, record and forward all correspondence, receive telephone calls, take action and respond to information requests in the absence of officers and managers; greet visitors (customers, etc.); ensure an excellent level of customer service by responding promptly and efficiently to internal/external customers’ questions, and conduct follow-up if needed.

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  Perform other related duties, in particular, making travel arrangements and hotel reservations, preparing all types of expense claims, ordering supplies, materials and equipment; assume responsibility for the petty cash record.

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  Use specialized equipment and various software and computerized programs such as DBASE, LOTUS, WINDOWS, AMIPRO, WORD, EXCEL, HRIS, AIRS; assume responsibility for personal technological and operational development.

Qualifications

Education

• Completion of secondary school according to provincial standards or equivalent (GED).
• Completion of post-secondary (College/University) courses may be required.

Experience

• No previous work experience is required

Other Candidate Requirements

• Proficient computer skills and competent with Microsoft Office programs.
• Strong organizational, prioritization and time-management skills.
• Good interpersonal skills.
• Strong oral and written communication skills.

Other Information

• This position requires intermediate level bilingualism, both orally and in writing.