New Job Administrative Support In Alberta

Job Information

Job Requisition ID: 40007

Ministry: Environment and Protected Areas

Location: Lac La Biche

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Ongoing

Scope: Open Competition

Closing Date: June 12, 2023

Classification: Subsidiary 01B 3625 Administrative Support 4

About Us

The Alberta Environment and Protected Areas office in Lac La Biche works to support Albertans by being proud stewards of air, land, water, and biodiversity by leading the work required for the sustainable development and use of our natural resources.

Role

Get your foot in the door to your career path with the GoA. We are currently building a pool of talented candidates for our Administrative Support 3 and 4 positions across Alberta. These entry-level administrative positions focus on many areas of support and we want to get you started on your new and exciting profession!

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join our Talent Pool and launch your career as an Administrative Assistant with the Government of Alberta (GOA)! We are looking for team players who can think and work independently as well as support team members doing a variety of duties, while adhering to policies, procedures and processes. In addition, you will exercise your proficiency in Microsoft Office Suite to ensure the day-to-day administrative duties are carried out smoothly.

Your strong attention to detail and accuracy will help you prepare correspondence and a variety of documents. Your exceptional relationship building skills will help you provide customer service to both internal and external stakeholders. Your desire to excel and achieve results will make you an asset to any team. In addition, excellent communication skills dealing with individuals in person, over the phone, virtually and in a variety of written formats (e-mail, letters, etc.) will help you be effective in any administrative support role. Your organizational and prioritization skills will assist you in meeting deadlines while producing quality work that will lead to your success.

Our administrative positions provide support to a wide range of operations within the GOA. The responsibilities assigned to a role may be focused on one type of work or may be a combination from various administrative support categories in the following areas:

Program Support
Office and Administrative Support
Financial Support
Call Centre Support
Legal Support
Human Resource Support

Please visit the links above for more information on these position categories.

There is a current opening with Environment and Protected areas and the these are the responsibilities for the position:

• Responsibilities include drafting correspondence, running reports, data entry, maintaining office financial records, processing invoices, assisting with contract administration, records management, managing incoming/outgoing mail, Fish & Wildlife licensing and permits, reception and frontline service including receiving public inquires via phone or in person, assisting with FOIP requests, ordering stationery and supplies, and other duties as required.

Qualifications

• Administrative Support 3 - High School diploma plus a minimum of one year of related administrative experience
• Administrative Support 4 - High School diploma plus a minimum of two years of related administrative experience
• Legally entitled to work in Canada
• Minimum of one year of work experience using Microsoft Office products (Outlook, Excel, Word, PowerPoint)
• Required skills: verbal and written communication skills, client service, attention to detail

Equivalencies will be considered on the basis of 1 year of experience for 1 year of education or 1 year of education for 1 year of experience.

We have a current opening with the Environment and Protected Areas and these are the qualifications required:

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:

Agility to prioritize multiple tasks and projects, while also being able to accommodate other priorities as they arise, and maintain resilience in times of uncertainty and effectively work in a changing environment.

Drive for Results using your exceptional organizational and prioritization skills to assist you in meeting deadlines while producing quality work that will lead to your success.

Creative Problem Solving using innovative ideas or adapting existing processes in order to address both new and past problems.

Build Collaborative Environments by effectively helping and following through on inquiries, requests, and concerns from colleagues, clients and stakeholders, as well as demonstrating the ability to remain courteous and professional in stressful situations.

Salary

Administrative Support 3
Temporary/Permanent: $1,571.34 to $1,912.15 bi-weekly ($41,011 - $49,907/year)
Wages: $21.67 to $26.37 per hour

Administrative Support 4
Temporary/Permanent: $1,729.71 to $2,113.42 bi-weekly ($45,145 - $55,160/year)
Wages: $23.86 to $29.15 per hour

Notes

This competition will be used to fill current and future vacancies at the Administrative Support 3 and Administrative Support 4 classifications for wage, temporary and permanent positions across Alberta.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Standard work hours are 36.25 hours per week; some positions may work 40 hours per week.

How To Apply

Failure to provide or complete the above requirements may result in your application not being considered.

Application Process:
The Administrative Talent Pool process includes the following steps: application, interview and referral.

Please note communication from this competition will be done via email. Please provide an email address and ensure you are checking your email (including junk mail) regularly for messages citing Job Requisition #40007.

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting, please contact Nicole Holmberg, TPR Intake Coordinator, at [email protected].

If this competition is closed as per the closing date noted above, please continue to check