New Job Administrative Secretary In Manitoba

Administrative Secretary

AY3 Administrative Secretary 3

Regular/full-time

Department of Economic Development, Investment and Trade

Mining, Oil and Gas, Mining and Resource Development

Virden MB

Advertisement Number: 41439

Salary(s): AY3 $43,462.00 - $49,704.00 per year

Closing Date: July 31, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

An eligibility list may be established to appoint successful candidates to future acting status, term or regular positions (various areas of the province) and will remain in effect for 12 months.

This competition will be used to fill multiple Administrative Secretary positions in Virden, Manitoba for the Department of Economic Development, Investment and Trade. Oil and Gas is a team of engineers, geologist(s), auditor(s), technicians, inspectors and administrative staff that ensure compliance with the Oil and Gas Act and associated regulations.

To be considered for this competition you must submit an application form. See below for further instructions.

Click here to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

Qualifications:
Essential:

• Experience performing administrative and/or clerical duties, which may include but are not limited to: reception, answering phones, records management, filing, data entry, receiving and recording invoices, etc.
• Experience working with the public and providing customer service to a diverse clientele
• Proficiency with Microsoft Office programs, Word, Excel and Outlook
• Excellent interpersonal skills with the ability to work as part of a team
• Excellent verbal communication skills with the ability to provide information in a clear and concise manner
• Excellent written communication skills with the ability to prepare, edit and format correspondence with a high degree of accuracy and attention to detail
• Strong organizational and time management skills with the ability to manage multiple deadlines
• Ability to manage confidential and sensitive information

Desired:

• Ability to understand, explain, and apply regulations, policies, and/or procedures
• Knowledge of the upstream oil industry in Manitoba

Duties:
The incumbent is responsible for performing reception; administrative office duties; ordering and inventory control of office supplies as required; liaison with IT services in support of shared office equipment such as printers and copiers; and liaison with the building landlord regarding cleaning services, repairs, snow removal, and general maintenance. In addition, the incumbent is responsible for the acquisition and maintenance of technical facilities information and data entry, including but not limited to: new wells, spills, rehab, drilling and service reports, non-compliances and pressure tests. The incumbent is also responsible for updating and revising material such as the new well licence list, Salt Water Disposal/Water Injection Well pressure database and master telephone and address lists. The incumbent is expected to exercise initiative and independent judgement when generating complex and confidential forms, reports and records. The incumbent will answer general inquiries from the public and specific Drilling Regulations questions from industry.

Apply to:

To be considered for this competition you must submit an application form and a resume. Please complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board will rely only on information provided in the application form and the resume to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration.

Click here to access the application form.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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