New Job Administrative Assistant In Ontario

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from
all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

The District Municipality of Muskoka is currently recruiting for a

Administrative Assistant, Health Services

The District

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about

protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and

build your career amongst other ambitious leaders and innovators. We offer a competitive compensation

package and are committed to promoting diversity, accessibility and inclusion.

The Opportunity

The Administrative Assistant facilitates the day-to-day operation of the Health Services department through

effective communication and records management and through development and administration of efficient

work processes. This role will provide administrative support to the Commissioner, Health Services.

What you will do: What you will need:

• Provide administrative support and coordination,

including confidential correspondence and
scheduling, for the Commissioner and other
departmental managers as required.

• Prepare, review for correctness, distribute and

coordinate meeting agendas and minutes
including meetings of the Standing Committees
pertaining to the department and special purpose
committees.

• Set up meeting rooms for Standing Committee and

other meetings.

• Develop and maintain the departmental files and

record keeping systems including electronic files,
scanning, records retention, financial and
personnel files.

• Graduation from a two-year community

college program related to the position

requirements, or equivalent.

• Three to four years of progressively

responsible related experience.

• Demonstrated ability to independently

problem-solve.

For a full outline of the responsibilities

and requirements, please review the job

description below.

What we are offering

This is a temporary full-time opportunity at the District for up to eighteen (18) months. The annualized

compensation range for this role is $58,293 – $68,632. The District is also proud to offer the following to our

temporary employees:

The Next Step

If you have the necessary skills, experience and qualifications, and can support our vision and

values (RISE: Respect and Integrity, Innovative Leadership, Synergy and Experiences), please

review the “How to Apply” instructions on our website and then submit your application:

www.muskoka.on.ca/careers

This posting closes on Wednesday July 12, 2023 @ 12:00 p.m.

Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from
all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

JOB DESCRIPTION

Administrative Assistant

Department: Health Services Reports to: Commissioner, Health Services

Effective
Date:

November 2018 Supersedes:
December 2013 – Administrative

Assistant MCS

Classification:
Non-Union, Staff Class

NU4

Job
Evaluation

Date:
June 2006

SUMMARY:

Facilitates the operation of the Department through effective administration of communication, meetings, records

management, work processes, financial and other information as required.

MAJOR RESPONSIBILITIES (not limited to):

• Provide administrative support and coordination, including confidential correspondence and scheduling, for the

Commissioner and other departmental managers as required.

• Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings of the

Standing Committees pertaining to the department and special purpose committees.

• Set up meeting rooms for Standing Committee and other meetings.

• Develop and maintain the departmental files and record keeping systems including electronic files, scanning, records

retention, financial and personnel files.

• Receive, assist and communicate regularly with the public via phone, email and in person.

• Communicate and act as a liaison with other District departments, members of Council, members of other Committees,

provincial and federal ministries, and other agencies and related organizations.

• Implement and communicate District policies and procedures including special projects and events.

• Create or maintain data bases and coordinate and maintain assigned work projects such as publishing major documents

or special reports.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and directives

as established by the District.

• Assists in the coordination of corporate administration projects and initiatives.

• Assist in the maintenance of the District’s internal and external websites.

• Related duties as assigned.

EDUCATION, EXPERIENCE & QUALIFICATIONS:

• Graduation from a two-year community college program related to the position requirements, or equivalent.

• Three to four years of progressively responsible related experience.

• Demonstrated ability to independently problem-solve.

• Demonstrated technological proficiency and highly developed organizational, communication and inter-personal skills

with the ability to cope with competing demands and multiple tasks.

• Valid Ontario driver’s license.