New Job Sr Ex Asst - Senior Executive Assistant In British Columbia

Bring your strong administrative experience and superior organizational skills to this position

The Ministry of Post Secondary Education and Future Skills provides leadership and direction for post-secondary education and skills training systems in British Columbia as well as labour market information and programs.

The Senior Executive Assistant provides confidential executive administrative support to the Deputy Minister. Specifically, the Senior Executive Assistant plans, organizes and carries out required office duties to ensure that all matters are handled efficiently and effectively, and that the Deputy Minister is organized and well prepared for all occasions.

Highly organized, you capably prioritize and manage your workload to meet deadlines, using your outstanding eye for detail to ensure all work is carried out to a high standard. You are an effective communicator, able to successfully establish and maintain effective working relationships with a variety of partners and demonstrate initiative and good judgment in applying procedures within established policies and guidelines.

Job Requirements:

• Secondary school graduation plus courses in public administration, business administration or a related field, one (1) year experience providing administrative support in a senior executive office (i.e. Assistant Deputy Minister, Deputy Minister, CEO, CFO, COO, CIO, Executive Director) and *related experience; OR,
• Secondary school graduation or equivalent, three (3) or more years experience providing administrative support in a senior executive office (i.e. Assistant Deputy Minister, Deputy Minister, CEO, CFO, COO, CIO, Executive Director) and *related experience.
• Related experience must include:
• Minimum three (3) years managing an electronic calendar for senior management or executive, including scheduling and updating meetings and travel arrangements.
• Minimum one (1) year experience drafting, formatting and proofreading a variety of documents, including confidential correspondence, memos, detailed reports and presentations.
• Minimum one (1) year experience working in a fast-paced, high volume and/or deadline-oriented environment.
• Experience managing administrative processes and providing direction on briefing materials, reports and correspondence.
• Experience liaising with senior level officials, and private and/or public sector stakeholders on a wide range of issues often of a sensitive, confidential, and urgent nature.
• Experience maintaining electronic records and tracking approvals

For questions regarding this position, please contact [email protected].

About this Position:
This position is excluded from union membership.
An eligibility list may be established to fill future temporary and permanent vacancies.
This position has full time on-site requirements.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Online Questionnaire: YES - As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected], before the stated closing time, and we will respond as soon as possible.

Additional Information:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.