New Job Facilities Assistant In Alberta

Job Information

Job Requisition ID: 42017

Ministry: Infrastructure

Location: Lethbridge, AB

Full or Part-Time: Full-Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular/Permanent

Scope: Open Competition

Closing Date: May 10, 2023

Classification: Administrative Support 5 (015ASA)

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion, and innovation are valued and supported.

Alberta Infrastructure designs, builds, manages and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals, and government facilities infrastructure meet the needs of Alberta’s population. Alberta Infrastructure owns and manages a large portfolio of lands, including the Transportation and Utility Corridors (TUC) in Edmonton and Calgary, and is responsible for managing of numerous lease files across the province. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

We believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.

Role

Reporting to the Facilities Manager, this position independently coordinates the provision of administrative functions for the assigned facilities, including office, financial, and human resource administration services. The Facilities Assistant prepares and administers a budget plan by providing monitoring and forecasting services, preparing contracts and monitoring contract terms and financial documents, preparing reports, and maintaining records.


In addition to drafting correspondence and administering service and maintenance contracts, the Facilities Assistant liaises with high profile building clients / tenants, in-house staff, and contractors to coordinate client services in relation to operational and tenant requirements and associated concerns.


The main responsibilities of Facilities Assistant are (but not limited to):

• Offer operational and administrative support services to the Facility Manager’s office in accordance with relevant legislation, regulations, policies, guidelines, and standards.
• Provide financial administration services, including budget plan preparation and administration in accordance with relevant legislation, regulations, policies, guidelines, and standards.
• Prepare contracts and provide administration services in accordance with relevant legislation, regulations, policies, guidelines, and standards.
• Develop, implement, and maintain appropriate administrative and financial systems and processes.
• Coordinates administrative projects, including identifying required resources, developing, and implementing action plans, providing progress reviews, and initiating follow up.

Qualifications

Required:

• Highschool Diploma and three years of related experience in a commercial property management or leasing environment.

Equivalencies will be considered.


Assets:

• Knowledge of government business plans, goals, strategies, and priorities as they relate to the Ministry mandate
• An understanding of contract law and contract administration principles and processes
• Knowledge of business productivity tools and relevant information technology and network applications Microsoft Office, CMS, FBIS, ICAPS, 1GX.
• Demonstrated proficient verbal and written communications skills
• Strong organizational and time management skills, including multi-task, priority skills
• Strong decision making and problem-solving skills.
• Sound initiative and judgement, attention to details.

Preference will be given to candidates with the following:

• Diploma in business or accounting
• Experience in 3rd party subcontracting, invoice verification and payments
• Experience in leasing and developing service contracts
• Extensive knowledge and application of contract law
• Experience in development of operating budget, tracking and forecasting

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.


This link will assist you with understanding competencies:


The successful candidate will demonstrate the following APS competencies:

• Agility: Anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
• Creative Problem Solving: Engages the community and resources at hand to address issues. Engages perspective to seek root causes while employing resources from other areas to solve problems.
• Systems Thinking: Takes a long-term view towards organization’s objectives and how to achieve them
• Develop Networks: Makes working with a wide range of parties an imperative

Salary

$1,884.99 - $2,307.87 biweekly ($49,198 - $60,235/ year)

Notes

Hours of Work:

7.25 hours / 36.25 hours a week

Location:

Lethbridge, AB.

This position is required to travel to Calgary for training and office support on a monthly basis.

Additional Information:

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Hybrid Policy:

There may be an opportunity to participate in an interim hybrid work schedule (per Alberta Public Service policy) of up to two days working from your home office and three days in the office. This can be discussed with your manager upon hire.


Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service –
• Pension plans:
  • Public Service Pension Plan (PSPP) –
  • Management Employees Pension Plan (MEPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To Apply

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact TAS Administrator, Gloria Ducharme at [email protected].

If this competition is closed as per the closing date noted above, please continue to check