New Job Executive Administrative Assistant In Saskatchewan

Executive Administrative Assistant
Executive Administrative Assistant

Executive Administrative Assistant

Company : Government of Saskatchewan
Salary : $4,129–$5,371 a month
Location : Saskatchewan

Full Description

Executive Administrative Assistant - ADM022129
Employment Type : Permanent Full-time
Location(s) : SK-Rgna-Regina
Ministry : 032 Health
Salary Range : $4,129 - $5,371 Monthly
Grade : MCP.02.

The Ministry of Health is committed to a health system that puts patients first by providing Better Health, Better Care, Better Value, and Better Teams for Saskatchewan people.

The Population Health Branch, within the Ministry of Health, has a challenging opportunity for a highly organized, motivated, confident and responsible individual for the position of Executive Administrative Assistant. The Executive Administrative Assistant will consistently demonstrate leadership, initiative, teamwork, discretion and effective communication skills in all aspects of their work. They will be well versed in office management practices, procedures and processes; and attentive to detail.

Reporting to the Executive Director, you will have responsibility to:

  • plan, schedule and prioritize meetings, appointments, and various internal committees; preparing agendas and taking minutes; managing electronic calendars; coordinating travel and preparing expense claims; coordinating logistics of staff events;
  • provide calendar and email management for the Executive Director;
  • ensure quality standards including compiling, formatting, editing, proofreading, signing, and distributing of a variety of sensitive and confidential documents such as correspondence, briefing material, policy documents and manuals, Orders in Council, reports, presentations, government record disposal requests; maintaining quality standards for correspondence and other documents; and compiling background information;
  • track purchases and payments, including logging and processing of branch invoicing;
  • maintain a branch records management system including electronic filing, manual filing, preparing files for archiving and/or storage and adhering to the Freedom of Information Policy (FOIP);
  • support human resource functions including administration of the electronic timekeeping system; maintaining organizational charts; staff hiring, leave and termination requiring knowledge of systems such as MIDAS, Taleo and PSC Client, as well as policies and procedures outlined in the Human Resource manual; maintaining file control for employee records; monitoring government ID cards; liaising with the Human Resources Service Centre, the Public Service Commission, managers and staff;
  • establish administrative policies/procedures and maintaining quality standards for correspondence and other ministry documents; and
  • perform other administrative tasks as assigned by the Executive Director, in keeping with the scope and classification of this position.

The successful candidate will have:

  • the ability to establish and maintain effective relationships in order to deal with all levels of Government, the public and ministry staff;
  • the ability to managing workload to meet tight deadlines;
  • demonstrated the use of diplomacy and tact in leading, guiding, coaching, advising and encouraging co-workers and/or assigned staff;
  • demonstrated experience in being thorough and attentive to detail to ensure quality work, and adaptable and flexible in order to meet new challenges;
  • the ability to effectively problem solve, demonstrate initiative and apply innovative solutions to support an culture of continuous improvement; and
  • the ability to quickly and accurately prepare a variety of documents and correspondence, anticipate and identify issues, make timely and accurate decisions and independently organize, prioritize and complete multiple tasks while dealing with frequent interruptions and tight deadlines.

Typically, the knowledge and skills required for this position would be attained through a certificate/diploma in business education combined with several years of combined supervisory and administrative experience.

Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons

Hours of Work : A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks
Number of Openings : 1

Closing Date: May 29, 2023, 12:59:00 AM