New Job Administrative Assistant / Bookkeeper - Collingwood In Ontario

Administrative Assistant / Bookkeeper - Collingwood
Administrative Assistant / Bookkeeper - Collingwood

Administrative Assistant / Bookkeeper - Collingwood

Company : Greenland International Consulting
Salary : $26.44–$28.85 an hour
Location : Ontario

Full Description

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The GREENLAND® Group of Companies is seeking a qualified professional to join our organization's head office administration team in Collingwood, Ontario and report to the Executive Team.

The GREENLAND® Group of Companies ( is a Canadian, award-winning enterprise that works in the environmental engineering, landscape architecture, and land development sectors. We have projects with infrastructure planning and design, watershed protection with a public/private partnership focus. For over 25 years, our client base has included all levels of government; Indigenous People; utility, resource, railway and land development industries. GREENLAND® also supports ?social impact innovation teams? affiliated with renowned research institutes in Canada and Europe.

Our core work locations include Collingwood, Greater Toronto Area and Edmonton, Alberta. GREENLAND® is also investing further in the South Georgian Bay region by developing a ?business innovation hub? in the Town of Collingwood to support a growing business ecosystem with collaborative heath/wellness priorities. For more information about our future head office location, please see


Accounting Support: 70%

  • Prepare daily journal entries and financial reports that are well written, presented, and communicated to the Executive Director / Executive Coordinator;
  • Coordinate accounts receivable collections, including contacting clients as needed and documenting results;
  • Assist with the maintenance of company and affiliate financial records by using an integrated and state-of-art timesheet and expense software system, ?Unanet" (formerly 'Clearview Infocus');
  • Assist with the preparation of company (and affiliates) payroll, expenses and government remittances (EHT, HST, Payroll, WSIB, etc.) using our payroll program and liaise with other corporate accounting professionals;
  • Assist with the preparation of year end submissions with corporate accountants and T4 preparations;
  • Assist with the preparation of monthly invoices, AR, AP and billing summaries for project managers;
  • Prepare bank reconciliations; and,
  • Responsible for effectively researching, tracking, and resolving accounting problems and discrepancies.

Business Administrative Support: 30%

  • Reception duties include answering and directing incoming phone calls, handling couriers, opening and distributing mail, updating data bases and photocopying as well as assist with general office tasks;
  • Assist HR coordinator with new staff orientations, including the coordination of software installations with IT staff, set up of office phone extensions, voicemails and photocopier scan boxes;
  • Assist with partner support, related business development and project management tasks;
  • Maintain client and business contacts in the company's database;
  • Update/add new client information and enter new project numbers and paid invoices into company's database and computer systems.
  • Schedule and attend meetings related to accounting, take minutes and follow through with items discussed as needed;
  • Assist with the preparation of expressions of interest, proposals and final reports in support of engineering project submissions;
  • Assist other staff with general administrative tasks on an as-required basis.

Qualifications and Requirements:

  • Post-Secondary education in a Business Administration/Bookkeeping related field is preferred.
  • Demonstrate proficiency in MSOffice, including Word and Excel. An understanding of ?Unanet? (formerly Clearview Infocus) would be an asset too;
  • At least three (3) years of administration and accounting experience in a private business setting. Experience with a professional service firm would be an asset;
  • Provide three (3) business references (preferably from direct-report supervisors).


  • Excellent communication skills and attention to detail;
  • Organized, proactive and self-motivated individual capable of producing results and meeting deadlines;
  • Ability to establish effective working relationships with colleagues and clients;
  • Creative insight and strong problem-solving skills;
  • Ability to effectively multi-task and work in a fast paced, business environment; and,
  • Expected to manage work with minimum supervision.

A competitive compensation package (including, benefits, and annual Fitness Benefit) will be offered to the successful candidate. Remuneration will be based on an annual salary of $55,000 to $60,000 for full-time employment and pro-rated for this part-time position. Further salary adjustments can be provided after the initial year of employment. Finally, a signing bonus will also be paid after a successful six (6) month performance review.

Please email your resume in confidence via Isarta. We thank candidates for applying, however only those selected for an interview will be contacted.

The GREENLAND® Group of Companies is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require during our selection process. Information received about accommodation needs of applicants will be addressed confidentially.

The GREENLAND® Group of Companies supports diversity, equity and a workplace free from harassment and discrimination. Personal information contained in applications will be used for recruitment purposes and collected as per Freedom of Information (F.O.I.) and Protection of Privacy Act, 1987.

Job Type: Part-time

Part-time hours: 32 per week

Salary: $26.44-$28.85 per hour


  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Flexible schedule
  • Life insurance
  • Paid time off
  • Vision care
  • Wellness program


  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Signing bonus

Work Location: In person

Application deadline: 2023-05-19