New Job Administrative Assistant In Alberta
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| Administrative Assistant |
Administrative Assistant
Company : Government of Alberta
Salary : $3,143–$3,824 a month
Location : Alberta
Full Description
Job Information
Job Requisition ID: 35456
Ministry: Seniors, Community and Social Services
Location: Wetaskiwin, Drumheller, Lloydminster
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Ongoing
Scope: Open Competition
Closing Date: June 12, 2023
Classification: Subsidiary 01B 3625 Administrative Support 4
About Us
The Ministry of Seniors, Community and Social Services provides supports for families and communities, and helps Albertans access disability services, financial supports, employment services, services for the homeless, and other social-based programs. This ministry supports Albertans through a person-centred, integrated service delivery model that recognizes the unique circumstances, experiences and strengths of individuals and families.
Role
Get your foot in the door to your career path with the GoA. We are currently building a pool of talented candidates for our Administrative Support 3 and 4 positions across Alberta. These entry-level administrative positions focus on many areas of support and we want to get you started on your new and exciting profession!
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join our Talent Pool and launch your career as an Administrative Assistant with the Government of Alberta (GOA)! We are looking for team players who can think and work independently as well as support team members doing a variety of duties, while adhering to policies, procedures and processes. In addition, you will exercise your proficiency in Microsoft Office Suite to ensure the day-to-day administrative duties are carried out smoothly.
Your strong attention to detail and accuracy will help you prepare correspondence and a variety of documents. Your exceptional relationship building skills will help you provide customer service to both internal and external stakeholders. Your desire to excel and achieve results will make you an asset to any team. In addition, excellent communication skills dealing with individuals in person, over the phone, virtually and in a variety of written formats (e-mail, letters, etc.) will help you be effective in any administrative support role. Your organizational and prioritization skills will assist you in meeting deadlines while producing quality work that will lead to your success.
Our administrative positions provide support to a wide range of operations within the GOA. The responsibilities assigned to a role may be focused on one type of work or may be a combination from various administrative support categories in the following areas:
Program Support
Office and Administrative Support
Financial Support
Call Centre Support
Legal Support
Human Resource Support
Please visit the links above for more information on these position categories.
The Ministry of Seniors, Community and Social Services is currently looking to fill Administrative Assistant positions in the Wetaskiwin, Lloydminster and Drumheller locations and below are their Job Responsibilities:
We are looking for self-motivated individuals with excellent communication skills and strong attention to detail to join our team. In this position, you will provide a wide variety of administrative functions focusing on supporting Albertans to navigate the Income Support and Assured Income for the Severely Handicapped (AISH) Programs and provide information on community services.
As part of a collaborative administrative team, you will follow applicable ministry policies and procedures. You will also play a significant role as a front-line first contact and will greet/meet Albertans in person and over the telephone, and must be able to display a sound knowledge of departmental procedures and processes when assisting clients.
Qualifications
- Administrative Support 3 - High School diploma plus a minimum of one year of related administrative experience
- Administrative Support 4 - High School diploma plus a minimum of two years of related administrative experience
- Legally entitled to work in Canada
- Minimum of one year of work experience using Microsoft Office products (Outlook, Excel, Word, PowerPoint)
- Required skills: verbal and written communication skills, client service, attention to detail
Equivalencies will be considered on the basis of 1 year of experience for 1 year of education or 1 year of education for 1 year of experience.
The Ministry of Seniors, Community and Social Services is currently looking to fill Administrative Assistant positions in the Wetaskiwin, Lloydminster and Drumheller locations and following are considered as Assets for the Position.
- Knowledge in administrative policies, procedures, programs and guidelines applying to division operations (eg. File management procedures, invoice processing and financial administration).
- Knowledge with Government business plans, goals, strategies, and priorities as they relate to the mandates.
- Knowledge with Alberta Government social-based assistance programs, legislation, regulations and policies.
- Operation of office equipment and related ability to troubleshoot problems.
- Knowledge in Business productivity tools and automated systems (eg: Microsoft Office, Internet Explorer, Outlook, AIMS, ALIS, Central Region Information Storage (CRIS), Loomis, Exclaim, Recoveries System, IMAGIS, LISA/CCD, Mobius, TOI, MyAgent, OSSI and ORRS).
- General knowledge of Service Canada’s programs and services.
APS Competencies
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
Agility to prioritize multiple tasks and projects, while also being able to accommodate other priorities as they arise, and maintain resilience in times of uncertainty and effectively work in a changing environment.
Drive for Results using your exceptional organizational and prioritization skills to assist you in meeting deadlines while producing quality work that will lead to your success.
Creative Problem Solving using innovative ideas or adapting existing processes in order to address both new and past problems.
Build Collaborative Environments by effectively helping and following through on inquiries, requests, and concerns from colleagues, clients and stakeholders, as well as demonstrating the ability to remain courteous and professional in stressful situations.
Salary
Administrative Support 3
Temporary/Permanent: $1,571.34 to $1,912.15 bi-weekly ($41,011 - $49,907/year)
Wages: $21.67 to $26.37 per hour
Administrative Support 4
Temporary/Permanent: $1,729.71 to $2,113.42 bi-weekly ($45,145 - $55,160/year)
Wages: $23.86 to $29.15 per hour
Notes
This competition will be used to fill current and future vacancies at the Administrative Support 3 and Administrative Support 4 classifications for wage, temporary and permanent positions across Alberta.
What we offer:
- Comprehensive benefits plan:
- Public Service Pension plan:
- Leadership and Mentorship Programs
- Professional Learning and Development
- Positive workplace culture and work-life balance
- A commitment for a safe and healthy workplace
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
- Research Alberta Public Service Careers tool –
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Standard work hours are 36.25 hours per week; some positions may work 40 hours per week.
How To Apply
Ensure you indicate clearly on your cover letter that you are applying for the Administrative Support position for the Ministry of Seniors, Community and Social Services. Candidates will be added to the Administrative Talent Pool competition to be considered for future positions.
Application Requirements:
As part of the application process, you are required to:
- Answer pre-screening questions
- Upload your resume
- Upload your cover letter
Failure to provide or complete the above requirements may result in your application not being considered.
Application Process:
The Administrative Talent Pool process includes the following steps: application, interview and referral.
Please note communication from this competition will be done via email. Please provide an email address and ensure you are checking your email (including junk mail) regularly for messages citing Job Requisition #35456.
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.
Resources for applicants:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Nithya Kannan, TPR Consultant at [email protected]
If this competition is closed as per the closing date noted above, please continue to check