New Job Program Administrator, Health & Social Development In British Columbia

Under the direction of the Dean, Health and Social Development, the Program Administrator is responsible for developing, implementing, and evaluating a broad range of courses, programs, and projects. The Program Administrator is responsible for developing budget for capital and operating needs of new programs, coordinating, supervising, and meeting financial targets in accordance with the mission, values, goals, and policies of Okanagan College.

The Program Administrator is responsible, under the direction of the Dean, Health and Social Development, for identifying the need for courses, programs, and training projects; planning program content and delivery methods; and negotiating and establishing budgets, tuition fees, wages, funding arrangements, timelines, personnel budgets, and personnel levels. The Program Administrator is responsible for HR functions associated with new programming.

The Program Administrator maintains knowledge of current developments in relevant programming areas as well as future trends and conditions which may affect the programs and service initiatives of Okanagan College.

The Program Administrator administers program and project budgets, including revenue and expenditures targets, and may authorize expenditures as delegated by the Dean.

The Program Administrator supports and enhances the efforts of the Dean in fostering a team approach within the unit. The Program Administrator supports the Dean in maintaining an atmosphere of cooperation within the unit aimed at innovative program development, quality programming, partnership development, and provision of quality customer service.

The Program Administrator is a member of the unit and participates in scheduled meetings and committee activities to further the goals of the unit.

The Program Administrator assists the Deans with designated personnel matters affecting the unit.

The Program Administrator is responsible for developing and maintaining effective working relationships with a variety of internal and external groups which may include other Okanagan College portfolios and administrative departments, Regional Deans, other institutions, external agencies, including aboriginal agencies, advisory committees, funding agencies, professional associations, and community organizations.

Challenges of the position include anticipating competition from private training contractors, dealing with declining government resources for program subsidies and establishing partnerships with provincial regulatory bodies, health authorities, and Ministry personnel.

1. Assists the Dean in developing and updating short and medium range programs.

2. Maintains knowledge of current developments in relevant programming areas as well as future trends and conditions which may affect Health and Social Development programs and services.

3. Monitors and scans environment, including labour market information and other sponsored training opportunities, for new programs, contracts, and projects. Makes recommendations for and participates as lead or facilitator to coordinate and develop organizational responses.

4. Responsible for supervision, workload assignments, employee recruitment, orientation and training, performance management, professional development, labour relations, health and safety etc. for HCAP Program Support; fosters a professional team-based work environment with other HSD Portfolio staff.

5. Completes Level I and Level II market/feasibility assessments including detailed financial analysis as assigned, analyzes information, and makes recommendations for new program and course ideas.

6. Assists the Dean in undertaking regular reviews of programs, projects, and services and implements appropriate follow-up actions.

7. Prepares course and program budgets and monitors expenditures and revenues within those budgets.

8. Monitor’s revenue and expenditure statements pertaining to programs and projects for which the Program Administrator is responsible and takes corrective action where required.

9. Generates requests to purchase, payment vouchers, and personnel forms as related to program activities.

10. Recruits instructional staff members, provides for their orientation and training, and works with department chairs to arrange schedules.

11. Develops and maintains effective communication within Health and Social Development and between other departments, divisions, faculties, centers, and the external community.

12. Liaises with businesses, government agencies, community organizations, and with professional associations and Program Advisory Committees.

13. Works collaboratively with other Okanagan College areas, institutions, organizations, businesses, and advisory committees to develop, coordinate, and deliver specific programs and contract training.

14. Participates on Okanagan College standing committees and on various ad hoc committees, teams, and task forces as appropriate.

15. Promotes the programs and services of the unit through the implementation of marketing plans, personal contact, media, and other types of marketing activities including trades brochures and pamphlets.

16. Works collaboratively with other institutions in coordinating and delivering specific programs.

17. Provides information about course offerings to prospective students.

18. Maintains and reports statistical data with respect to budget performance, course participation.

19. Ensures that staff are familiar with the relevant health and safety regulations and receive proper instruction in safe work practices and accident prevention.

20. Creates appropriate Human Resources documentation for program faculty and staff.