New Job Executive Assistant In Alberta

Job Information

Job Requisition ID: 38656

Ministry: Environment and Protected Areas

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: April 26, 2023

Classification: Opted Out & Excluded Executive Support 2

About Us

We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

Role

Reporting to the Assistant Deputy Minister, Senior Financial Officer (ADM, SFO) of the Financial Services Division within Environment and Protected Areas, the Executive Assistant provides comprehensive administrative support to the Executive Office by:

• researching information and composing correspondence for the ADM's signature;
• maintaining the calendar of and scheduling appointments and making travel arrangements for the ADM;
• preparing, forecasting and monitoring budget and contract expenditures;
• ensuring accurate records and file management;
• researching and preparing background material for executive meetings;
• monitoring, tracking and negotiating timelines on all Action Requests (AR's); and
• responding directly to day-to-day administrative inquiries on behalf of the ADM.

The Executive Support acts as a resource to other administrative support staff within the division and/or department by providing advice and assistance on Action Requests and on writing correspondence. At the request of the ADM, the position may also carry out routine administrative special projects.

The Executive Assistant receives and processes highly confidential and sensitive information and demonstrates excellent interpersonal and oral and written communication skills. They provide support in a highly professional manner with a high degree of autonomy, diplomacy, and confidentiality.

The Executive Assistant responds effectively and knowledgeably to emerging issues and takes appropriate, and often independent action, within appropriate guidelines. Sound judgement is used in making decisions, applying policies, procedures, and established practices. Where issues are not clearly defined, the Executive Assistant draws on experience and/or implements innovative solutions appropriate to the situation.

Qualifications

Requirements:

• High School Diploma
• Four years progressively responsible related experience

Equivalency: Directly related education or experience considered on the basis of:

• one year of education for one year of experience; or
• one year of experience for one year of education.

Assets include experience with:

• Strong written and verbal communication skills applied in drafting/composing varied correspondence and briefing papers suited to the target audience including individuals at different levels of government and the private sector.
• calendar and email management for others
• making travel arrangements
• M365

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Develop Self and Others: A commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Salary

$1,989.45 to $2,663.53 bi-weekly ($51,924 - $69,517/year)

Notes

Hours of Work: 36.25 hours per week, Monday to Friday.

Please Note: This is a full time permanent position, located in Edmonton. Applicants are required to provide a cover letter with clear and concise specific examples that demonstrate how their qualifications meet the advertised requirements and competencies. The cover letter may be used to assess an applicant’s writing communication skills.

Final candidates will be required to undergo a security screening.

What We Offer:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

• Apply for Jobs with the Alberta Public Service:
• Understanding the Alberta Public Service Hiring Process:
• ALIS:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Jane McEwen at [email protected].

If this competition is closed as per the closing date noted above, please continue to check