New Job Executive Administrative Assistant In Saskatchewan

Executive Administrative Assistant
Executive Administrative Assistant

Executive Administrative Assistant

Company : Government of Saskatchewan
Salary : $4,129–$5,371 a month
Location : Saskatchewan

Full Description

Executive Administrative Assistant - ADM022024
Employment Type : Permanent Full-time
Location(s) : SK-Rgna-Regina
Ministry : 026 Environment
Salary Range : $4,129 - $5,371 Monthly
Grade : MCP.02.

The Ministry of Environment takes a team-based approach to protecting Saskatchewan’s environment for the well-being of the province, its people and its future. We use science-based solutions and environmental laws to help safeguard communities, and to protect our air, land, water and habitat. We are committed to high citizen and client satisfaction through workplace excellence, continuous improvement and innovation.

The ministry is seeking a highly organized and detail-oriented administrative professional to join us in the role of Executive Administrative Assistant in the Deputy Minister's Office.

As the Executive Administrative Assistant, you will provide executive level administrative leadership and office management support to the DMO team by:

  • Managing calendars through collaboration, prioritization and scheduling;
  • Assembling all briefing and background materials in preparation for meetings;
  • Monitoring emails and redirecting requests to other team members as appropriate;
  • Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;
  • Monitoring administrative processes and making improvements across the division to ensure optimum efficiency;
  • Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards;
  • Participating in and coordinating management meetings including drafting and distributing agendas; recording minutes; and, tracking and monitoring action items to ensure timelines are met;
  • Managing incoming and outgoing correspondence ensuring proper distribution;
  • Leading, coaching, guiding and advising administrative staff in the ministry;
  • Maintaining manual and electronic filing, bring forward and records management systems;
  • Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;
  • Compiling expense information and preparing budget reports for review; and
  • Ordering supplies and handling office equipment repairs and furniture replacement.

The ideal candidate will be an experienced senior administrative professional who is:

  • Independent and confident in order to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines;
  • Proficient in managing budget activities and monitoring office expenditures;
  • Approachable and collaborative in order to build strong working relationships;
  • An exceptional communicator both verbally and in writing;
  • Innovative in order to identify and make process improvement recommendations;
  • Thorough and accurate to ensure quality work; and,
  • Adaptable in order to meet new challenges as they arise.

Typically, the knowledge and experience required to achieve the above is obtained through:

  • A combination of formal education in business or office administration, combined with senior level administrative work experience; and
  • Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, OneNote and Outlook).
What we offer
  • Dynamic, challenging work for talented individuals
  • A competitive salary
  • Comprehensive benefits package including pension
  • Vacation, earned days off (EDO) and other types of leave
  • Inclusive work environments
  • Advancement opportunities
  • Flexible work arrangements
Note: Candidates that apply may be considered for future permanent and temporary similar positions.

Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons

Hours of Work : A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks
Number of Openings : 1

Closing Date: May 1, 2023, 12:59:00 AM