New Job Administrative Assistant - Community Engagement And Cultural Services In British Columbia

Administrative Assistant - Community Engagement and Cultural Services

Permanent Full time
Posting 055-23

Situated within the shared, unceded territory of the L̓ilwat7úl (Lílwat People) and Sḵwx̱wú7mesh (Squamish People), the Resort Municipality of Whistler (RMOW) is a vibrant destination resort community, local government organization and leader in providing municipal programs, services, progressive planning and infrastructure. The RMOW is a high performance municipal organization and significant tourism economy serving a community of 14,000 permanent residents and over three million annual visitors. Whistler’s vision is to be a place where our community thrives, nature is protected and guests are inspired.

The Community Engagement and Cultural Services (CECS) division has an opportunity for qualified individuals to apply for the position of Administrative Assistant. Reporting to the General Manager of CECS, this position offers 72 hours bi-weekly starting approximately as soon as possible.

The Administrative Assistant’s role is to provide administrative support to the General Manager of CECS and supplementary support for the divisional Managers and staff as needed. Responsibilities include but are not limited to; coordination and organizing of the division’s community engagement initiatives such as public meetings/open houses; committee meeting support with meeting scheduling, minutes, agendas, new membership calls, and related administration; other meeting preparation and recording; organization of departmental Outlook calendars; Agresso financial activities and budget reporting; ADP timekeeping; and compile and prepare reports, documentation and communications including website administration with regular review and updates. This role will provide prompt and courteous assistance by providing routine information on CECS division operations to members of the public, staff, consultants, contractors and developers or will direct the inquiry to the appropriate personnel.

Qualified candidates will possess a grade 12 diploma and courses in Administration and/or Business Management supplemented by at least 3 years of experience in a similar administratively focused position with an element of customer service. Qualified candidates also possess strong proficiency with the Microsoft Office Suite; experience with a variety of office equipment; and knowledge and experience with formal filing and records management systems. Previous experience in a local government setting and knowledge of Municipal policies and procedures, departments and of the Whistler resort community considered an asset.

The successful candidate demonstrates excellent verbal and written communication skills and is a professional and helpful individual with a high degree of tact, diplomacy and discretion with the ability to maintain confidentiality. Also, has the proven abilities to handle urgent requests, multi-task amid frequent interruptions, and work within firm deadlines. The successful candidate also demonstrates commitment to promoting a diverse and inclusive workplace within their team and will create and maintain effective working relationships with others while contributing to a positive environment.

Interested candidates are invited to submit a resume and cover letter online at www.whistler.ca/careers

Posting No. 055-23 | Deadline for applications is Sunday, May 7, 2023

We thank all applicants for their interest however, only those candidates selected for further consideration will be contacted. The Resort Municipality of Whistler is committed to being an equal opportunity employer who embraces and respects diversity.