New Job Executive Assistant (1 Year Term) In Manitoba

Overview

The Friends of the Canadian Museum for Human Rights is the non-profit organization that attracts and sustains all forms of philanthropic contributions for the Museum from a broad range of supporters across Canada and around the world. To support the construction of the Museum, the Friends ran the most successful capital campaign in the history of national cultural institution in Canada, raising more than $150 million from private funding sources.

Together, the Friends and the Museum are building a national dialogue about the power and importance of human rights, helping people from all walks of life to connect with something much larger than themselves and acknowledge that they have a direct stake in building a better world.

Purpose of Position

Friends of the Canadian Museum for Human Rights (Friends) is the non-profit organization that attracts and sustains all forms of philanthropic contributions for the Canadian Museum for Human Rights (CMHR) from a broad range of supporters across Canada and around the world. Together we empower human rights champions, aiming to help build a better future for all.

Friends ran one of the most successful fundraising campaigns in the history of cultural institutions in Canada, raising more than raising more than $150 million from private funding sources.

Reporting to the CEO, Friends of Canadian Museum for Human Rights, the Executive Assistant supports effective leadership practices in their division, providing comprehensive support to the Executive’s management team.

The incumbent is responsible for managing a range of office operations for and on behalf of the CEO, which includes scheduling, internal and external communications, and information collection and management. The incumbent will have strong organization and communication skills and will be a professional and solution-focused, team player.

Key Responsibilities

• Oral and written communications, including answering phones and responding to messages, writing and editing emails, drafting letters and memos, on the Executive’s behalf;
• Managing the Executive’s calendar, including scheduling, meeting arrangements and communications and prioritizing or diarizing matters;
• Managing documents, taking minutes and developing and maintaining other information management processes;
• Coordinating travel, procurement, expenses and other administrative support to the Executive or divisional activities; and
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.

Skills and Qualifications

Required:

• High school diploma or equivalent
• 5 years of combined education and experience in office administration
• Commitment to human rights principles, including respect, equity, inclusion and dignity for all
• High degree of professionalism and tact especially as it relates to dealing with confidential or sensitive information
• Strong time management skills, with the ability to multi-task and prioritize
• Strong communication skills both oral and written
• Strong attention to detail
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), with a particular aptitude for preparing and formatting notes, reports and documents

Desired:

• Ability to communicate proficiently in both official languages
• Post-secondary education in office or business administration or a related field
• Demonstrated ability to manage sensitive information and escalate relevant information
• Demonstrated ability organizing large meetings and/or events with executive-level participation
• Ability to think critically and work effectively with minimal supervision
  

Conditions of employment

• Security Screening Level – Secret Status
• Child Abuse Registry Check

Other

• Union status – Out of scope
• Work is in an office environment.
• Work involves dealing with tight deadlines in a fast-paced and changing environment

Application Procedure

Interested applicants should submit a cover letter and résumé through CMHR’s Careers page at https://humanrights.ca/about/careers .

The Canadian Museum for Human Rights (CMHR) believes that a diversity of experiences and thought drives innovation and transformation. We are working towards building a workforce that is representative of the community in which we live and that we serve. We are committed to providing equal employment opportunities to all and encourage you to identify your employment equity status in your cover letter. The information you voluntarily disclose will be kept confidential and used solely for the purpose of increasing workforce diversity.

The vaccine mandate has been suspended at this time. There is a possibility that this will be revisited in the future. The federal government is requiring federal workplaces, including Crown Corporations, to continue the verification and audit of vaccination status for all employees. There is a possibility of future resurgence of cases or a new variant of concern. The government will continue to closely monitor scientific evidence and assess the need for additional public health measures, including the possible reintroduction of vaccine mandates. If the vaccine mandate is reintroduced, employees who choose to not follow the mandate could be placed on an unpaid leave.

The CMHR is committed to developing a work environment and recruitment processes that are inclusive and barrier-free. Please advise the HR representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months.

If contacted about this job posting, please advise us if you require any accommodations regarding the interview process.