New Job Senior Deputy Clerk In Alberta

Job Information

Job Requisition ID: 38292

Ministry: Justice

Location: St. Paul

Full or Part-Time: Full Time

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: February 16, 2023

Classification: Senior Deputy Clerk / 017JCA

About Us

The Ministry of Justice is responsible for all provincial correctional and remand centers, young offender programs and community corrections across the province.

The Resolution and Court Administration Services Branch provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Resolution and Court Administration Services provides various programs and services including: educating and helping Albertans finding solutions for legal issues and navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta.

Role

St. Paul Provincial Court is looking for an independent and enthusiastic Senior Deputy Clerk with strong leadership and problem-solving skills to join their team.

In this role you will be a senior leader within the Court and Justice Services Division. You will be responsible for contributing to the daily activities that provide effective delivery of all aspects of Provincial Court. Providing guidance, leadership and training to your team will be a critical aspect of your duties.

Your responsibilities include but are not limited to:

• Responsible for overseeing the administration & coordination of the accurate data entry and processing of all pre & post court documentation as well as processing all fine, bail and restitution monies collected.
• Ensure timely preparation of shift schedules for administrative staff.
• Participate in recruitment and selection of new staff. Thereafter provide training and guidance on all practices and procedures of the Provincial Court Data & Documentation, including how to deal with telephone inquiries from lawyers, correctional facilities, probation officers, police agencies, Judiciary and the public.
• Overseeing the daily & monthly balancing process, sending appropriate documentation to central finance, and to prepare overage/shortage reports for management & central finance as required.
• Establish performance standards and deliver progress reviews and formal performance appraisals.
• Regular communication with Corrections, Police, Prosecution and Judiciary on matters of mutual concern.
• Keep Court Manager informed of any procedural issues or potential problems.
• Issue processes on behalf of the Deputy Clerk of the Court as Non-Presiding Justice of the Peace.
• Release accused on bail orders, explaining items and obligations to the accused and verifying accuracy.
• Receive and deposit cash received.
• Review and sign subpoenas (in Province)
• Respond to numerous inquiries by telephone, fax and in person regarding the posting of bail, custody/release information and bail orders.
• Travel to and from 3 circuit locations; Bonnyville, Cold Lake, Lac La Biche are operationally required.
  

The ideal candidate will:

• Demonstrate a high level of professional conduct and quality of work in a legal environment
• Demonstrate a high level of leadership and integrity
• Have the ability to act independently, decisively and tactfully.
• Have strong interpersonal skills with oral and written communication skills.
• Have a passion for coaching and mentoring to support the growth and success of their team members.
• Have knowledge of the Alberta Rules of Court, The Provincial court Act, Criminal Code, Federal and Provincial Statutes, Youth Criminal Justice Act, and other such Regulations and requirements as relevant.

Qualification

Required:

• High School diploma and at least six years of directly related experience, and the successful completion of the departmental para-legal program.
• Canadian citizenship to obtain a non-presiding justice of the peace designation.
• Class 5 Driver’s License.
• Assets and preferences will be considered as follows:
• Related post-secondary education will be considered an asset such as a Legal Assistant Diploma, Paralegal Certificate.
• Experience with JOIN, and 1 GX will be considered an asset.
• Experience with accounting and/or finance is considered an asset.
• Supervisory/management experience within Provincial Court Administration setting is preferred.

Equivalency: Directly related experience or education considered on the basis of:

• One (1) year of experience for one year of education
• One (1) year of education for one year of experience.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
The link below will assist you with understanding competencies:

The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Salary

$2,264.48 to $2,793.49 bi-weekly ($59,102 - $72,910 per year)

Notes

The Senior Deputy Clerk works 36.25 hours per week, Monday to Friday. This position will be located at the St. Paul Provincial Court.

Final candidates will be required to undergo a security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. If documentation is requested from an applicant, out-of-province applicants can obtain the documents requested from the province they reside in.

What we offer:

• Comprehensive benefits plan:
• Pension plan:
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
  

How to Apply

In your resume, please include date ranges (month and year) associated with all education and work experience. Please also indicate whether your work experience was casual, part-time (PT) or full-time (FT).
Ex: Legal Assistant: January 2016 – June 2019 (FT, 5 eight-hour shifts/week).

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Tips for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contact Dhananjay Patel at [email protected].

If this competition is closed as per the closing date noted above, please continue to check