New Job Purchasing Supervisor In Ontario

Purchasing Supervisor
Purchasing Supervisor

Purchasing Supervisor

Company : Jobssummary / Indeed
Salary : $85,654–$101,970 a year
Location : Ontario

Full Description

Job Details: Purchasing Supervisor

Job Details
Open Date
Feb 14 2023 - 09:16:00 AM
Close Date
Mar 03 2023 - 04:30:00 PM

Position Title
Purchasing Supervisor
Posting Type
Permanent, Full-Time

Posting Status
Active
Position Length
Permanent, Full-Time

Department Group
Hours per Week
35 hours per week; Monday to Friday from 8:30am to 4:30pm with additional hours as required

Department
Finance
Openings
1

Education
College Diploma
Experience
4 years


Location
169 Front St. Belleville
Competition
23-24

Salary Range
$85,654 - $101,970 (subject to further job evaluation review)

Description

PURCHASING SUPERVISOR

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic and dynamic individual to join the Finance Department as a Purchasing Supervisor in the Purchasing Division.

PURPOSE AND SCOPE:

Reporting directly to the Director of Finance/Treasurer, this position has one (1) direct report.

This position directs and coordinates the City’s purchasing function for all corporate acquisitions of equipment, materials, supplies and services (that value over $20,000) to provide service, support, information and purchasing advice to all City departments, Council and Vendors; to ensure that purchases are made on a competitive basis, consistent with quality and service and to ensure consistency in the application of the City’s Purchasing By-Law, Policies and Procedures.

The role provides dynamic and strategic leadership, supporting process review improvements, development and implementation of operating procedures and policies, and the development of educational material and training of the City’s procurement function with a strong commitment to service excellence.

KEY ACCOUNTABILITIES & RESPONSIBILITIES

  • Directs and coordinates the City’s purchasing function for all corporate acquisitions of equipment, supplies and services over $20,000.
  • Develops, implements, and interprets Purchasing By-Law, Policies, Procedures and Programs.
  • To undertake a wide variety of procurement activities and supervision and oversight of bidding opportunities, corporate contracts, and blanket orders to maintain delivery of effective and quality service.
  • To develop and monitor program goals, objectives priorities, policies, and procedures for the corporate procurement function.
  • To supervise staff and staffing requirements including assisting in recruitment, interviewing, hiring, and performing training and performance evaluations.
  • To oversee the online bid management system, ensuring appropriate functionality and administration
  • To review and determine work priorities and schedules to ensure timelines are met both internally and for departmental stakeholders.
  • Select, coordinate and advise on appropriate purchasing methods for a range of goods and services. Develops bid documents, communications and creates instructions, terms, and conditions for purchase of goods and services. Prepares and issues tenders, proposals, and quotations. Responds to inquiries from potential bidders regarding issued documents.
  • To oversee purchasing duties including research, risk management activities, sourcing gathering statistical data and analyzing financial impacts, verifying bid submissions and their compliance, facilitating evaluations and award recommendations, and preparing and issuing legal agreements and contracts documents, ensuring all applicable documentations is received and approved from the vendor prior to issuance of a purchase order.
  • To ensure accurate records and documentation on all bid solicitations, responses, purchases, contracts, certificates, reports, correspondence, and related follow-up are maintained in accordance with the City of Belleville Record Retention By-law.
  • To support and administer the development and facilitation educational material and training programs for the corporate purchasing function.
  • To promote public procurement awareness throughout all City departments through ongoing education and regular training sessions.
  • To liaise with other municipalities and procurement associations to exchange beneficial knowledge and information on new and upcoming issues, innovations, and trends.
  • Manage and oversee the City’s purchasing card program and administration. Providing training and direction to Purchasing Cardholders, and information and advice to Council, Vendors and Department Heads/Managers.
  • Approves insurance certificates; monitors to ensure that insurance is in place for duration of contract
  • Facilitate contract terminations as required.
  • Organizes and coordinates the distribution or disposal of surplus equipment from all City departments.
  • To perform other related duties as required.

EDUCATION/SPECIALIZED TRAINING/SKILLS:

The position will require:

Education, Knowledge and Experience:

  • Completion of a 2 year college program in public administration, purchasing, business, accounting, or related fields


Asset (preferred) Qualifications:

  • Attainment of a professional Purchasing Designation (CPPO, CPPB, PMAC/CPP), that is kept in good standing
  • Completion of the Ontario Public Buyers Association (OPBA) Public Purchasing Certificate program

Work Experience:

  • Minimum of four (4) years’ experience in a purchasing related field, preferably in a municipal or other governmental purchasing position, including at least two (2) years supervisory experience.

Skills and Abilities:

  • Solid knowledge of the principles, practices and procedures of public procurement and contract administration including construction contract law. Trade agreements, the Municipal Act, and municipal operations.
  • Sound research, analytical, problem-solving, and negotiating skills while maintaining a high degree of accuracy.
  • Ability to exercise discretion, judgement, and work independently, with a high degree of integrity due to considerable exposure to confidential information.
  • Demonstrate supervisory experience including mentoring and coaching in an operational and customer-service focused environment.
  • Experience and ability to provide professional advice, assistance, and guidance to staff at all levels of the organization.
  • Experience in the coordination of the planning, scheduling, issuance, opening and awarding of informal and formal quotations, tenders, request for proposals, expressions of interests, etc.
  • Demonstrated ability to contribute meaningfully to the strategic and business planning process and direction of the Department and Corporation.
  • Knowledge of risks associated with municipal operations and policies/procedures to develop/implement to mitigate risk
  • Proven multi-tasking skills with an ability to handle multiple projects and rapidly changing priorities while maintaining effective working relationships with City staff at all levels across all departments.
  • Strong communication skills, both oral and written, and training experience.
  • Proficiency in Corporate standard software including Word, Excel, PowerPoint, Outlook, Microsoft Teams (or equivalent), Adobe Acrobat Profession and general knowledge of department specific software utilized including bids&tenders, US Bank Online and Vadim
  • Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

WHAT’S IN IT FOR YOU:

  • Competitive market salary
  • Competitive employer-paid extended health benefits
  • OMERS Pension Plan employer-matched contributions
  • Opportunity to enter in a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period
  • Live, work, and play in the beautiful city of Belleville and experience all that it has to offer

Position Type: Permanent Full-Time
Closing Date: March 3rd, 2023 at 4:30 p.m.
Department: Finance
File Number: SV23-24
Hours: 35 hours per week; Monday to Friday from 8:30am to 4:30pm with additional hours as required
Employee Group: Management and Administrative Group
2022 Salary: $85,654 - $101,970 (subject to further job evaluation review)

How to Apply:

careers.belleville.ca

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.