New Job Office Administrator In Nova Scotia

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal.

We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities.

We are currently seeking an Office Administrator in our Truro, NS office. The successful candidate will work closely with the local leadership team and be responsible for a variety of tasks. This work will include proposal preparation, organizing data, creating reports, contract management, marketing assistance, and general office functions. This position is best suited for a motivated self-starter with a positive attitude. If you are a team-oriented individual and enjoys a fast-paced environment, this is your dream job!

MCW Benefits:

• The opportunity to work with an enthusiastic administrative + marketing team based in offices across Canada
• Career development opportunities, including mentorship and training
• Collaboration with team members across Canada
• Comprehensive health and dental benefit
• RRSP matching

Key Responsibilities Include:

• Prepare high quality proposals for multiple public and private sector clients.
• Generate project documents, reports, and specifications.
• Provide administrative support to all departments and office operations.
• Reception duties, including managing incoming calls and greeting visitors.
• Maintain an efficient filing system to ensure reports, correspondence, and financial documentation are readily available.
• Maintain an organized electronic filing system to ensure business and operational reports, forms, and other business documents are readily available.
• Maintain office supplies and equipment.
• Perform other general administrative duties including data entry, filing, meetings/event planning, and other admin duties as assigned.

Skills and Experience:

• Ability to manage multiple projects at the same time and assess situations of urgency with minimal oversight
• Highly organized and proactive with meticulous attention to detail
• Practical experience researching, creating assembling and publishing high quality documents, including proposals, reports, specifications, and related project deliverables.
• Advanced level of proficiency in the latest versions of Microsoft products including Windows, Teams, Outlook, Excel, and Word, required.
• Experience working in a fast-paced professional services environment.
• Post-secondary education in Business Administration, Office Administration, Administrative Assistant Program or related discipline.
• Minimum of 1-2 years of experience in an office administration, customer service, reception, or marketing role.
• Additional experience in construction and/or engineering industries considered an asset.
• Excellent written and verbal communications skills with fluency in English

We thank all candidates for their interest, however, only those being considered for an interview will be contacted. No phone calls, please.

MCW Group of Companies is an equal opportunity employer.

MCW Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.