New Job Financial Assistant In Nova Scotia

Halifax Regional Municipality is inviting applications for the permanent position of Financial Assistant in Halifax Regional Fire & Emergency.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Reporting to the Deputy Chief, the Financial Assistant is responsible for the provision of financial services to Senior Management and the Financial Coordinator.

DUTIES AND RESPONSIBILITIES

• Ensures accurate account analysis for budget process
• Establishes statistical orders and organizes information for cost tracking/auditing
• Advises and makes recommendations to cost centre managers on financial processes
• Trains HRFE Management and special interest groups on appropriate budget allocation, account set-up, and HRM/HRFE financial policies and procedures
• Coordinates and audits all HRFE petty cash floats
• Compiles and analyzes financial information from SAP and produces required reports for HRFE and Management
• Audits and reconciles procurement card transactions
• Ensures travel claim compliance according to HRM policy
• Under the guidance of the Financial Business Partner, responsible for the administration of the Heavy Urban Search & Rescue (HUSAR) program for HRFE as follows:
  • Creates work orders for approved projects
  • Prepares claims and remittance including applicable travel expenses
  • Compiles all necessary documentation as required by Audit Services Canada
  • Ensures compliance with established and applicable Federal and Provincial financial guidelines
  • Maintains communications for Business Unit with Public Safety Canada, EMO Nova Scotia Coordinators and USAR Coordinators
  • Responds to financial requests from various levels within HRFE, Provincial and Federal government agencies, and external vendors through effective communication and understanding of HRM Financial Policies & Procedures
• Assigns account numbers to revenue, expenses and asset/liability transactions as required
• Maintains, reconciles, adjusts and reviews for accuracy all cost recoveries, billings and receipt of financial instruments as per established procedures for HRFE
• Facilitates prompt fulfillment of requisitions and invoices
• Monitors all HRFE accounts for accuracy
• Completes funding applications and financial forecasts and expenditure reports for a federally funded youth employment program (Emergency Services Achievement Program)
• Prepares and approves cheque requests, invoices and journal entries
• Reviews and approves expenditures through verification of approved limits
• Coordinates signing authorizations within SAP Release Strategy
• Performs year-end procedures as required
• Provides back-up support to the Financial Business Partner

QUALIFICATIONS
Education and Experience:

• Completion of Grade 12 education and graduate of an accounting/business program from a recognized university, community college or technical school
• Three (3) years' experience in a comparable position or suitable combination of education and experience

Technical / Job Specific Knowledge and Abilities:

• Knowledge of accounting principles
• Understanding of municipal accounting procedures and regulations would be considered an asset
• Knowledge of processes used to acquire HRFE specific goods and services would be considered an asset
• Knowledge of organizational operating procedures, current trends and developments in the area of administration would be considered an asset
• Sound knowledge of various computer software programs including spreadsheets and databases
• Sound knowledge of computerized accounting and reporting systems

Security Clearance: Applicants may be required to complete an employment security screening check.

Please note: Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Interviews, testing, and in-person recruitment activities are being conducted in adherence with current COVID-19 Public Health protocols.

COMPETENCIES: Analytical Thinking, Communication, Customer Service, Organization and Planning, Teamwork and Cooperation, Values and Ethics, Valuing Diversity

WORK STATUS: Permanent Full Time

HOURS OF WORK: 35 hours per week in accordance with the NSUPE Local 13 Collective Agreement

SALARY: NSUPE Local 13 Level 5 - $26.90

WORK LOCATION: Halifax Regional Fire & Emergency Headquarters, 40 Alderney Drive, Dartmouth. Work location can be changed according to operational requirements.

CLOSING DATE: Applications will be received up to 11:59 pm on February 19, 2023

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

Qualified HRM retirees may also be considered for competitions. In these circumstances, a form of employment may be offered, including term and/or contract employment.

(Position # 72282742)