New Job Administrative Assistant In Ontario
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| Administrative Assistant |
Administrative Assistant
Company : OMERS
Salary : Details not provided
Location : Ontario
Full Description
We are hiring for an Administrative Assistant on our highly engaged, high-reaching and experienced team Tax team downtown Toronto.
Responsibilities:
Provide a full range of clerical and administrative support services to the OMERS tax team
Manage, coordinate, and maintain calendars and work collaboratively with other Administrative Team members to facilitate scheduling of team meetings
Demonstrate creative problem solving and initiative as conflicts arise to ensure activities are running smoothly
Adaptable and flexible in scheduling, organizing, and completing assignments based on changing priorities
Co-ordinate departmental meetings including agenda development and distribution, reservation, and preparation of [virtual] meeting rooms and documentation and distribution of meeting minutes.
Coordinate domestic and international travel arrangements and itineraries.
Plan and coordinate onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVPs.
Additional general office duties may include ordering catering, mail distribution, greeting guests, etc.
Process all invoices received for payment and complete expense reimbursement requests and lead annual budget accrual process
Work collaboratively with the Executive Assistant supporting the OMERS Global Head of Tax to provide backup and vacation coverage support
Performs additional administrative duties and/or special projects as assigned
Qualifications:
Minimum 5 years of administrative support level experience
Excellent computer literacy and MS Office Suite experience, including advanced reporting and document development and proficiency in PowerPoint, Excel and Word
A proactive problem solver, who anticipates solutions before problems persist
A team player who collaborates with multiple levels including external stakeholders.
Time management and organizational skills with the ability to multi-task in a fast paced and demanding environment.
Work extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail
Flexible and adaptable to changing priorities
Strong interpersonal skills and takes initiative in a dynamic environment
Exercises high levels of professionalism, discretion, tact and judgment to deal with sensitive and confidential materials and matters
Our story:
Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021. OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.
OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.
Responsibilities:
Provide a full range of clerical and administrative support services to the OMERS tax team
Manage, coordinate, and maintain calendars and work collaboratively with other Administrative Team members to facilitate scheduling of team meetings
Demonstrate creative problem solving and initiative as conflicts arise to ensure activities are running smoothly
Adaptable and flexible in scheduling, organizing, and completing assignments based on changing priorities
Co-ordinate departmental meetings including agenda development and distribution, reservation, and preparation of [virtual] meeting rooms and documentation and distribution of meeting minutes.
Coordinate domestic and international travel arrangements and itineraries.
Plan and coordinate onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVPs.
Additional general office duties may include ordering catering, mail distribution, greeting guests, etc.
Process all invoices received for payment and complete expense reimbursement requests and lead annual budget accrual process
Work collaboratively with the Executive Assistant supporting the OMERS Global Head of Tax to provide backup and vacation coverage support
Performs additional administrative duties and/or special projects as assigned
Qualifications:
Minimum 5 years of administrative support level experience
Excellent computer literacy and MS Office Suite experience, including advanced reporting and document development and proficiency in PowerPoint, Excel and Word
A proactive problem solver, who anticipates solutions before problems persist
A team player who collaborates with multiple levels including external stakeholders.
Time management and organizational skills with the ability to multi-task in a fast paced and demanding environment.
Work extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail
Flexible and adaptable to changing priorities
Strong interpersonal skills and takes initiative in a dynamic environment
Exercises high levels of professionalism, discretion, tact and judgment to deal with sensitive and confidential materials and matters
Our story:
Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021. OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.
OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.