New Job Payroll Specialist In Nova Scotia

Payroll Specialist
Payroll Specialist

Payroll Specialist

Company : Jobssummary / Indeed
Salary : $51,896–$60,801 a year
Location : Nova Scotia

Full Description

Payroll Specialist
Metropolitan District
Location: Halifax, Nova Scotia
Type of Employment: Permanent, Full-time
Union Status: Excluded
Competition # 22033
Closing Date: January 20, 2023

About Us

Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.

We contribute to the prosperity of Nova Scotia by helping individuals and families find a home that’s right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need. We accomplish this by working closely with other levels of government as well as private and community partners.

Across its districts, NSPHA provides more than 11,200 safe, affordable homes as part of its Housing Services to seniors and families. District offices manage the day-to-day operations of Nova Scotia’s housing stock. Their responsibilities include administering tenant applications and placements, collecting rent, resolving tenant issues, and maintaining and repairing properties.

About Our Opportunity

Under the supervision of the Payroll Supervisor, the Specialist, Payroll and Benefits is responsible for maintaining the integrity of the NSPHA SAP payroll system and providing leadership in the administration of the bi-weekly payroll for five (5) Housing Districts which includes nine collective agreements, group insurance and pension plan maintenance, comprehension and interpretation.

The Specialist provides subject matter expertise to clients and colleagues on payroll related matters. This is delivered through research, investigation, analysis and consultation with colleagues on payroll-related issues such as paid and unpaid leaves, claims and repayments, records of employment, annual adjustments, contract interpretations, costing proposals (collective bargaining preparation, grievances, severances and settlements), retirements, year end processing and Government of Canada updates and revisions. The provision of service in this role is based on interactions being held in the strictest of confidence.

Primary Accountabilities

  • Oversees the daily activities and provides guidance to the Payroll Coordinator on payroll related issues that are impacted by legislation, WCB, Labour standards code, act and regulations, various collective agreements while managing multiple conflicting priorities relating to the production of payroll.
  • Administer and monitor all phases of payroll administration by ensuring the payroll coordinators are knowledgeable of and follow the processes to complete accurate and timely payroll. This includes overseeing the bi-weekly payroll run for up to approximately 540 employees and the electronic transfer of the funds to the bank, year-end T4 production and related accountabilities with Canada Revenue Agency.
  • Advise and educate the Coordinators on new processing procedures by updating on SAP system configuration changes, updating new year TD1 amounts, gathering and coordinating EI and WCB rate changes and submitting ticket requests for configuration for new year preparation. Facilitates distribution and communication of changes to the Payroll User’sManual, business processes, guidelines and forms, and reinforce the importance of users to administer transactions within the system design parameters.Act as the business liaison with IBM/SAP on matters of system configuration changes which includes the identification of potential technical problems and issues to meet payroll demands as result of changes to collective agreements, policies or legislation. Coordinate testing prior to transport into production system (live) and rollout to users;

Ensures payroll quality control and system integrity by overseeing the review of post payroll run reports, reconciling with the corresponding general ledger and posted documentation; ensuring the appropriate corrections are made and providing reconciliation documentation to the client. Maintain SAP position integrity in consultation with Human Resources related to PAR requests.Oversee the corporate administration of the housing authority Group Insurance plan by liaising with external consultants to troubleshoot employee concerns and implement changes to benefit premiums and plan design changes.
Qualifications and Experience

  • Completion of a post-secondary diploma or degree in a related field plus 4 years related experience processing payroll for a medium to large unionized organization. Equivalent combination of educations and experience may be considered;
  • Payroll Certification (Payroll Compliance Practitioner or Certified Payroll Manager) required;
  • Working knowledge or experience with collective agreements, group insurance and pension plans, the Labour Standards Code, Employment Insurance Act, Workers Compensation Act, and the Canadian Revenue Agency rules is required;
  • Ability to run/create reports, and strong analytic skills for compensation statements, payroll reports, and employee records in detail to find discrepancies;
  • Strong understanding of payroll processes and systems to answer employee questions and quickly troubleshoot;
  • Ability to function under high pressure situations, tight deadlines and changing priorities.


  • Working knowledge of the SAP HR/Payroll module are definite assets;

Competencies required at this level of work are: Compliance Knowledge, Problem-solving Skills, Initiative, Computer and Software proficiency.

If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver’s abstract, child abuse registry and confirmation of education credentials.


An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status, eligibility and union agreement, the Nova Scotia Housing Authorities offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.

Classification/Pay Grade: TE21
Salary Range: $51,895.81 to $60,801.05 annually
Work Week: 35 hours

Note: This is not a Civil Service position.

NSPHA is committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.

To Apply:

Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.

Our preferred method of applying is through Career Beacon.

Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Salary: $51,895.81-$60,801.05 per year


  • Dental care
  • Extended health care
  • Life insurance


  • Monday to Friday

Work Location: One location