New Job Office Assistant - Auxiliary In British Columbia

Office Assistant - Auxiliary

DEPARTMENT: Recruitment Unit, NWPD Training Unit, NWPD
STATUS: Auxiliary
NO. OF POSITIONS: One
UNION: CUPE Local 387
HOURS OF WORK: Up to 35 hours per week. Shifts are scheduled based on operational needs
SALARY: $26.53 to $30.93 per hour plus 12 % in lieu of benefits (2021 rates)
APPLICATION DEADLINE: February 15, 2023
CAREER CENTRE: https://www.nwpolice.org/join-nwpd/civilian/

As the Auxiliary Office Assistant at the New Westminster Police Department (NWPD), you will join the Recruiting and Training Sections to ensure our community receives the policing services it needs.

The NWPD is a mid-sized police department, with over 200 employees. We are committed to having a professional, diverse, inclusive, healthy and supportive workplace that promotes employee equity, wellness and fulfillment. We are a team of hard-working, friendly people who are focused on doing really good work and serving our community.

The purpose-driven work you’ll be part of
As the Auxiliary Office Assistant, you will be responsible for performing moderately complex clerical support related to the Recruiting and Training sections. Duties include but not limited to coordinating assessments, scheduling interviews and training sessions, preparing confidential and non-confidential correspondence, responding to inquiries, filing, data entry and other related duties. The work requires the exercise of considerable confidentiality, tact and diplomacy. Adherence to established practices and procedures is required. Responsibilities include but are not limited to:

• Ability to prepare, maintain and control a variety of records, files and related data.
• Strong organizational skills and the ability to adapt and manage multiple tasks and details in a fast-paced environment.
• Ability to process confidential matters and materials; supply information and assistance within defined limits, explain regulations and procedures.
• Ability to manage one’s time and resources to ensure that work is completed efficiently and work with minimal supervision.
• Ability to perform complex and time sensitive clerical assignments as well as data entry with accuracy.
• Ability to establish and maintain positive working relationships and work effectively with internal and external contacts.

What you’ll bring to this role
You will have experience and success in many of the following areas:

• You support and promote a diverse, inclusive, healthy and engaging workplace.
• You are a motivated, compassionate and empathetic person with a genuine desire to help others and help us keep our community safe.
• You have completed Grade 12 including related post-secondary courses in office administration and/or recruitment and selection; and sound related experience in a similar role. An equivalent combination of education and experience as acceptable to the employer may be considered.
• You have superior clerical aptitude and knowledge of Microsoft Office suite (Word, Excel, Outlook)
• You have the ability to work alongside your team members and establish and maintain effective working relationships with a variety of people.
• You can work with minimal supervision and effectively work under pressure at times.
• You have thorough knowledge of police department units and functions.
• You have the ability to operate computer systems with speed and accuracy.
• You are able to obtain and maintain a security clearance.

What we can offer you

• A career that is challenging and exciting, where your experiences will be different every single day.
• Competitive wage plus 12% in lieu of benefits and access to an onsite fitness facility.
• Supportive leaders and co-workers who care about you and your family’s health and wellness.
• Centrally located in the lower mainland of British Columbia.
• A work environment that gives you the ability to connect one-on-one with our police officers, co-workers and senior leadership team.

Together we will
Work professionally and collaboratively to achieve our goals. We will support you in your role as you work to strengthen community engagement and exemplify our values by serving everyone in our community with integrity, excellence and compassion. If you find meaning in purpose-led work, and want to make a difference in our community, we invite you to apply to this opportunity. To apply for this position please visit our career centre at https://www.nwpolice.org/join-nwpd/civilian/

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest. New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. We are learning and building relationships with the people whose lands we are on. We thank all applicants for their interest and advise that only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada.

www.nwpolice.org