New Job Facilities Booking & Events Coordinator In Ontario

Opening Statement
We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members *2SLGBTQ+ communities, to apply.

Position Summary
This position is responsible for providing front line customer service for event and facility booking applicants.

Act as point of contact and liaison for special event applicants and organizers

Coordinate the intake and review of special event applications

Facilitate facility bookings for City Hall and parks

Review and recommend changes to policies and projects that directly and indirectly impact special events and support best practices.

Liaise and coordinate with committees, other departments and stakeholders.

Produce reports as required pertaining to usage, revenue, expenditures, fee structure and budget as required for the purpose of projects and policies.

Compile and maintain up to date records and files.

Perform clerical and administrative duties as assigned.

Attend site meetings for events or other purposes.

Required to work irregular hours (evening and weekends, holidays).

Other duties as assigned.

Qualifications, Competencies
Minimum 2 year completed post-secondary education in Event Management, Recreation and Leisure Services, Business or equivalent.

2 years’ experience in event coordination.

Skills, Abilities, Work Demands
Excellent verbal and written communication skills.

Accurate cash handling ability.

Ability to work in a demanding office environment.

Team player with excellent customer service skills.

Strong problem solving skills and ability to use tact and discretion.

Good organizational and prioritizing skills combined with attention to detail skills.

Ability to facilitate meetings and mediate competing interests.

Knowledge of recreation management/booking software is preferred.

Valid Class G driver’s and access to vehicle.

Must obtain a satisfactory criminal record check.

Closing Statement
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at [email protected].

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.